Instructions for Form PD-408
for Quarter April-June 1943
(Revised 2—20-43)

UNITED STATES OF AMERICA

WAR PRODUCTION BOARD

INSTRUCTIONS FOR PREPARING AND SUBMITTING APPLICATION FORM PD-408 UNDER
THE GOVERNMENTAL REQUIREMENTS PLAN (FEDERAL, STATE, AND LOCAL)

THE Pitan (GRP)

The Governmental Requirements Plan
provides governmental units (Federal,
State, Local) with an application form
for priority assistance on their estimated
equipment, maintenance, repair, and
operating supply requirements for a
three months’ period.

The application consists of Sections
A and B. ;

Governmental units using this form
may not use Form PD-1A. Construction
projects will continue to be submitted on
Form PD-200. Governmental produc-
tion units operating under PRP will con-
tinue to do so.

How To APPLY

Prepare five (5) copies of Form PD—408
and retain one copy. Sign original and
one copy. Forms must be submitted to
the Governmental Division, War Produc-
tion Board by March 1, 1943.

SECTION A: GENERAL

Applicant must enter on Section A all
equipment, and operating supplies cost-
ing more than $100 per unit except that
rolled or milled products and raw mate-
rials in any amount must be shown on
Section B-2. A separate Section A form
(five copies) must be submitted for re-
quirements falling within each division
as indicated on Appendix Number 1,
“List of WPB Divisions for Use in Pre-
paring Section A, Form PD—408”. De-
scription of all items must be complete
as to type, model, and size. Items ra-
tioned by OPA should not be shown. If
a special form is required by WPB order
such special form should be prepared
and submitted with Section A.

SEcTION A: SUPPORTING INFORMATION

A statement on attached sheets giving
the following detailed information must
support and justify each item shown on
Section A:

(1) Use and essentiality of the item
of equipment to the Governmental unit.

(2) Essential civilian or war activity
o the Governmental unit requiring the
item.

(AS REVISED 2-20-43)

(3) Quantity of work to be done or
size of activity.

(4) Items or equipment of the same
type on hand and the extent of its use
(hours used per week).

(5) Efforts made to rent or procure
used equipment or to transfer equipment
from other facilities.

(6) Any other special or pertinent in-
formation. ©

SECTION B: OPERATING SUPPLIES, MAINTE-
NANCE AND REPAIR PARTS, AND MATE-
RIALS

Section B is designed to cover (a)
operating supplies costing $100 or less
per unit, (b) all maintenance and repair
parts, and (c) all rolled or milled ma-
terials and raw materials. Requirements
for which adequate rating is automati-
cally assigned by existing WPB orders
(such as P-46) should. not be shown.

Operating supplies should be grouped
according to Appendix Number 2, “List
of Classes of Operating Supplies for Use
in Preparing Section B-1, PD-408”.
Classes of items not appearing on this
list may be added as needed. Mainte-
nance and repair parts should be shown
by dollar value for each type of equip-
ment or machinery.

Rolled or milled products and raw ma-
terials, in any amount, must be shown
on Section B—2 and should be described
sufficiently, as to size, shape, and com-
position to identify the material.

Any substantial increase of require-
ments over previous quarterly expendi-
tures should be explained on an attached
sheet.

SUPPLEMENTAL APPLICATIONS

Requirements that cannot be antici-
pated and submitted on the regular
quarterly application may be submitted
on a supplemental Section A or Section
B form, whichever is appropriate. Every
effort should be made to anticipate all
requirements and submit them on the
regular quarterly application. Such ap-
plications should be marked “Supple-
mental” on the top margin of the form.

 

 

EMERGENCY REQUIREMENTS

In the event that a bona-fide emer-
gency repair need arises such as a break-
down or imminent breakdown and pri-
ority ratings issued on regular quarterly
applications are not adequate, assistance
can be obtained for repair parts and ma-
terials in the following manner: If the
cost of repair parts or materials is under
$500. telephone or wire nearest WPB
field office giving complete details (de-
seription of item, cost, supplier, rating
desired and statement’ establishing
emergency) ; if amount is $500 or over,
write, wire or telephone complete de-
tails to Governmental Division, War
Production Board, Washington, D. C.

APPEALS.

If ratings issued or quantities ap-
proved are inadequate, reconsideration
may be applied for by submitting a new
form PD—408, either Section A or B, set-
ting forth the particular items involved,
the basis of appeal and the serial num-
ber of the application on which appeal
is made.

EXTENSION OF RATINGS

Priority ratings issued on Form PD-—
408 will be extended by applicant in ac-
cordance with Priorities Regulation
Number 3 and by placing the following
endorsement on the contract, purchase
order or requisition:

The undersigned purchaser hereby
represents to the seller and to the War
Production Board, that he is entitled to
apply or extend the preference ratings
indicated opposite the items shown on
this purchase order, and that such appli-
cation or extension is in accordance with
Priorities Regulation No. 3, as Amended,
with the terms of which the under-
signed is familiar.

Address
BYcoo- clos eS eee
(Signature and title of duly
authorized officer)

GPO—War Board 3696B—p. 1