THE UNIVERSITY OF KANSAS
Lawrence

 

BUSINESS OFFICE

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Karl Klooz, Bursar Pars d as
June 3, 1939 © ae
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TO THE DEPART ENT HEAD ADDRESSED:

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As the fiscal year draws near to the end we are also completing y was Jak
our first year under the new purchasing procedure and with few , { |
exceptions the cooperation has been fine and I want to take this V re
opportunity to thank you one and all for your helpfulness in
carrying out this plan successfully.

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I wish to call your attention to the necessity of your close co-
operation in seeing that all accounts and invoices dated prior
to July 1, 1939 be properly requisitioned and encumbered or the
University cannot assume the responsibility for payment of same.
If instructions have been followed there should be no difficulty
in this connection as all purchases will have been encumbered in
advance. Where it has been necessary to make an emergency pur-
chase and you have not followed it up immediately with a purchase
request, please see that this is done at once,

In order that we may close the fiscal year with the least diffi-—
culty, it is requested that you anticipate your needs for the
whole month of Junc during the first two weeks of June and refrain
from placing purchase requests, for the balance of this fiscal
year, after June 17.

It is highly IMPORTANT that you see to it at once that all obli-
gations incurred in the name of the University be handled
IMMEDIATELY or it will be necessary for the individual who incurred
the obligation to assume the responsibility for payment of same.

Thanking you for your cooperation in these matters, I am