The University of ‘Kansas
Lawrence

Office of
The Chancellor February 6, 190

TO DEPARTMENT AND DIVISION HEADS;

Attached you will find the forms to be used in making
your departmental maintenance and assistance reports to the
Budget Committee this spring. The forms are being mailed out
somewhat ahead of the budget conference schedule in order that
you may have sufficient time to prepare your reports. We plan
to start the conferences about March l. ;

Please fill out the forms in detail. The soporte
are intended to show three things: (1) the exect departmental
income and erpenditures for 1938-39; (2) the income and expendi-
tures for 1939-HO to date and the estimted totals for the en- ©
tire year; and (3) the income estimated, budget allowances re-
quested and expenditures recommmded for 1940-41. If you do
not keep office records along the lines of the two forms, you
can easily compile the data called for from your office files,
the Assistance Fund Report from your Irregular Payroll records
and the Maintenance Fund Report from the monthly statements
mailed to you by the Business Office.

. The classifications of expenditures given on the forms
are merely suggestive, and you may need to add to the lists to
give an accurate picture of your department,

Additional copies of both forms are available at the
Chancellor's Office and will be sent on request. If you have
questions about preparation of any phase of the reports please
feel free to call on this office for assistance.

Sincerely yours,

RAYMOND NICHOLS,

Secretary, Budget Committee