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HOW TO PREPARE THE wWAINTENANCE AND IRRDGULAR PAYROLL
REPORT FORMS FOR THE ANNUAL BUDGET CONFERENCES

Maintenance Fund Report

Under "Resources", list all departmental maintenance income, whether
derived from budget allotments, student laboratory fees, commercial receipts,
departmental transfer checks, or other sources, Some items may be estimates,
as in the case of laboratory fees, The column for 1945—-'46 should be filled
out completely.

Under "Expenditures", show actual expenditures for last year, esti-
mates for the current year, and recommendations for next year, following the
classification used in your departmental records, The headings on the report
form are merely suggestive, and you may want to add to the list, Large de~
partments may find it desirable to give a more detailed breakdown, The figures
on the "Payroll" line will be carried forward from item 3b of the Irregular
Payroll Report,

Irregular Payroll Report

Under "Budget Allowance", list only the salary items alloted to your
department for use on the irregular payroll, Do not list fee income or main-
tenance funds used for payroll purposes, Be sure to give your requests for

1945~'h6,

Under "Expenditures", classify for each year all irregular payrolls,
regardless of what fund or allowance they are paid from. Include irregular
payrolls charged against salury budget allowances, fee income, maintenance
funds, or other income,

Under "How Paid", show (a) how much of each year's expenditure is
paid from the budget allowances listed at the top of the sheet, and (b) how
much is paid from the departmental maintenance account (which includes income
from fees and other sources as well as the regular maintenance allotment).
Carry item "2" forward to the line marked "2, Payroll" on the Maintenance Fund
Report,

3st

The necessary forms for your departmental reports are attached.
Three copies are sent for each fund, one for use as a work sheet and two for
presentation at the budget conference, Additional copies of both forms may
be secured at the Chancellor's Office or will be sent on request.

If you have any questions about preparation of the reports, please
feel free to call me, |

RAYMOND NICHOLS,

Secretary of the Budget Committee