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HOW TO MAKE OUT THE MAINTENANCE AND IRREGULAR PAYROLL
REPORT FORMS FOR THE ANNUAL BUDGET CONFERENCES

Maintenance Fund Report

Under "Resources", list all departmental maintenance income, whether
derived from budget allotments, student laboratory fees, commercial receipts,
departmental transfer checks, or other sources, Some items for 1943-14 and
for 1944115 will be estimates, as in the case of laboratory fees. The column
for 1944-145 should be filled out completely. Please be sure that the estim-
ted resources for 1944-'45 equal the proposed expenditures,

Under "Expenditures", show actual expenditures for last year, esti-
mates for the current year, and recommendations for next year, following the
classification used in your denartmentel records, The classification given
on}the report form is merely suggestive, and you may want to add to the list,
Large departments may find it desirable to give a more detailed breakdown,
The figures to be inserted on the "Payroll" line will be carried forward from
item 3b of the Irregular Payroll Report.

Irregular Payroll Report

Under "Budget Allowance", list only the salary items alloted to your
department for use on the irregular payroll. Do not list fee income or mainte-
nance funds used for payroll purposes, for 1943-1hy be sure to give the items

you are requesting; they should total not less than the figure you will report

on line 3a, near the bottom of the page.

Under "Expenditures", classify for each year all irregular payrolls,
regardless of what fund or allowance they are paid from, Include irregular
payrolls charged against salary budget allowances, fee income, maintenance
funds, or other ihcome,

Under "How Paid", show (a) how much of each year's expenditure is
paid from the budget allowances listed at the top of the sheet, and (b) how
much is paid from the departmental maintenance account (which includes income
from fees and other sources as well as the regular maintenance allotment),
Carry item "b" forward to the line marked 'o, Payroll" on the Maintenance Fund
Report,

Set enter eee Oe nos CaP tee

It is planned that the budget conferences will start March 13,
A complete schedule of the conferences is enclosed,

The necessary forms for your devartmental reports are attached,
Three copies are sent for each fund, one for use as a work sheet and two for
presentation at the budget conference, Additional covies of both forms may
be secured at the Chancellor's Office or will be sent on request.

If you have any questions about preparation of the reports, plexuse
feel free to call me,

RAYMOND NICHOLS,

Secretary of the Budget Committee