Outline Of Procedure Develoned and Used During the
School Year, 1940-41, University of Kansas, To Check Athletic
Equipment in and out of the Towel Room

1. White slips had to be completely filled out for every piece of equip-
ment checked out by anyone, for use during that day.
2. Yellow slips had to be completely filled out for all equipment taken
out over the weekend. The individual was made directly responsible for
the return (or cost) of such equipment used by the organization of which
he was a member. Living group organizations were not allowed to check
out equipment for overnight use.
3. All white or yellow slips that remained in the lettered ‘cekieent box
were removed by the towel room employee coming en at 8:15 a.m. each day.
These slips were taken upstairs to Miss Gerstenberger's desk.
a. During an early hour each morning one of the assistant sup-
ervisors of the towel room checked the name of the person
who had failed to return the missing equipment. He then tele-
phoned this individual and requested immediate return of such
equipment. The noon hour was the most effictive hour for call-
ing.
b. Students who failed twice to return equipment to the towel
room on the same day it was borrewed on white slips, or on
Monday morning when borrowed on yellow slips, were placed on
a black list and refused equipment for the balance of the se-
mester.
c. A system of 25¢ fine per day for overdue equipment, to be
collected by the physical education secretary, was contemplated
last year. It was not enforced because the system under "b"
above seemed to obtain fairly good results.
4, Equipment permanently lost by any individual was charged to that indi-
vidual thru the business office. An estimate was made of the value of
the lost equipment (by checking the number of that-particular piece or
pieces of equipment: on the descriptive master chart of equipment in the
towel room). A memorandum of the amount owed by the individual was then
sent to the Business Office. The Business Office collected the amount
from that individual at registration time of the second semester. If
lost during the second semester, the individual's grades and credits were
held up until his bill, lize any other University bills, was paid.
5. Last year a letter outlining the penalties for the loss of equipment
or failure to return equipment taken from the towel room, was sent to
all living groups, all competing intra-mural groups, and posted on the
bulletin boards in the gym. This letter cut down tremendously on tardi-
ness in returning equipment.

é 6. f.