UNIVERSITY OF KANSAS
Lawrence

Office of the :
Chancellor September 29, 1943

HEADS OF DEPARTMENTS:

Bffective immediately, the Board of Regents has ordered that all
changes in the payroll be sent to them for consideration not later than
the date they are to become effective. This covers both routine minutes
that come within the budget, such as resignations and appointments and
emergency items which require expansion of the budget, such as salary
adjustments and new positions,

In order that this office may meet the requirements of the Board
the following suggestions are made to departments:

(1) Resignations should be reported promptly, as far in
advance of the date they are to become effective as possible,
(2) Appointments to positions pfovided in the budget should
be made in advance of the effective date, as soon as the
new employee has been secured,

(3) Requests for positions not provided for in the budget
should be submitted to the Chancellor as far in advance of
the date of beginning of employment as possible.

(4) Recommendations on adjustments in salaries should be
submitted to the Chancellor considerably in advance of the
date they are to be made effective.

(5) Requests for any other expansions of the budget, such
as Maintenance Allotment or Assistance Fund, should be
submitted in advance,

Since the Board does not have regular meeting dates it is impera-
tive that departments anticipate their needs and submit their requests
to the Chancellor considerably in advance of the dates on which they
would like to have changes made.

In case of real emergency, the Chancellor will attempt to secure
special action of the Board, With the exceptions of these emergency
cases it is believed that the new order of the Board will not seriously
affect the procedures of appointment which have been followed up to now,
With a little planning most of the budget problems in the University can,
I am sure, be anticipated and presented to the Board for approval in
advance of the dates we want them to become effective.

Sincerely yours,

RAYMOND NICHOLS
RN:s Exetutive Secretary