: DO NOT START TO FILL OUT THE QUESTIONNAIRE UNTIL YOU READ THESE INSTRUCTIONS 3 LEAL ek INSTRUCTIONS AND SUGGESTIONS FOR FILLING OUT THE CLASSIFICATION QUESTIONNAIRE ‘ STATE OF KANSAS 7 3 . eee eb What The Classification Survey is. This is a job inventory. It is not concerned with your ability on the job nor with your qualifications. The kind of work you do, and the responsibilities of your position, are the things to be shown on the classification questionnaire. This survey is simply an analysis of the duties and responsibilities of positions in the State service in order to develop a classification plan. This plan will consist of grouping together all positions having substantially similar duties and responsibilities and requiring like abilities and skills for successful performance. Such groups or classes of positions will be described, setting forth the work requirements and responsibilities of each. The classification plan will be used as the basis for a sound system of promotion and transfer, and fair compensation standards. It is essential that the plan be accurate and fair. Therefore, detailed and exact knowledge of the duties and responsibilities of each position is necessary. * You are the best person to present complete information about your job. You know the exact duties you perform and your responsibilities. Consequently, you are asked to fill in the classification questionnaire. Use great care in doing this so that a clear and complete understanding of your job can be obtained by your an- swers. The class in which your position is placed will depend largely upon the information you supply. Your statements will not be changed by your superior. Do not copy other people’s answers even though their work is the same as your own. We want your own statement of your work—not the ideas of others about your work. Ask your supervisor to explain questions you do not understand, but use your own words in answering all questions. PART I—TO THE EMPLOYEE Read these instructions carefully. Write your answers on the yellow sheet. See that they are correct and complete. Then type your answers on the green and white sheets. Use the Green for the Original and the White for the Carbon Copy. Sign and return the typewritten forms within five days. Keep the yellow sheet. If you cannot type yourself, write your answers on the yellow sheet and return the questionnaire to your superior for copying within five days. He will return the typed questionnaire to Jon for review, dating, and signature. Then return the typewritten copies to him and keep the yellow sheet. The following Geiiaas tien will help you to understand just what information is wanted. Read the explanation for each item just before answering each question. Irem 1—Give your last name first, then your first name, then your middle name or initial. Indicate whether Mr., Mrs., or Miss. ee It—EmM 2—The place you work should be indicated by room number and building, or by street address, if you do not work in a State building. If you work zi out-of-doors on general projects, give the district and location where you customarily work. : 4 Irsm 3—Enter name of department, such as HIGHWAY COMMISSION or COMMISSION OF REVENUE AND TAXATION. Irem 4—Enter name of departmental sub-division, such as ‘‘Maintenance Department’ or ‘Income Tax Division.” Irem 5—Give your present official title as carried on the payroll. If you do not know, ask your superior. IrtEmM 6—Write here the name you and your fellow workers use for your job. Irzm 7—Enter your regular hours for starting and stopping work, your total number of hours worked per week, and the days on which you do not work. If you work different shifts, or have one shift one week and another the next, explain, using the margin if necessary. Irgm 8—Your work may be for two hours a day, three days a week, two weeks per month, or four months per year. Or, your appointment may be for a : a term of six months. If on call, so state. If your work is irregular in any way, explain and, if possible, give the reason. = e Itpm 9—This, the most important question on the form, is where you tell in detail exactly what you do. Each kind of work that you do should be carefully explained. The task which you consider most important should be given first, followed by the less important work, until the least important is described. If your work varies from season to season or at specific times, duties should be grouped together according to such periods. Give your complete work assignments over a long enough period of time to picture your job as a whole. If one kind of work takes one-half your time, say so. If another kind takes one day a month, say that. You may prefer to show the time spent on different duties as percentages or fractions, as 75% of your time, or one-third of the year. Use whatever method you think will give a clear understanding of how you spend your working time, but be sure to show how much time is used for each type of work. Do not state it is cae impossible to estimate the time spent on various tasks; it may be difficult, but you are in a better position to do this than any one else. If you are performing duties other than those of your usual position, describe both. In describing the temporary position, you should give the name of the person you are replacing, how long you have been filling in for him, how long you expect to continue doing so, and the reason, such as, vacation, sick leave, etc. If necessary for a full explanation of your job, attach copies of forms used, being careful to explain how each is used and what entries you make, but do not attach copies unless you feel they are needed to describe your work. Make your description so clear that anyone who reads your answer, even if he knows nothing about your job, will understand exactly what you do. Be specific; do not use general phrases. Examples of the types of statements descriptive of work in different fields are given on the following pages as a guide to the kind of statements wanted. Do not copy these examples—use your own words. Ordinarily it will take all the space provided on the questionnaire to tell what you do. If you do not have enough space, attach additional sheets. (Continued on last page.) EXAMPLES IN THE LABOR FIELD (Skilled and Unskilled) 2 months: 1 month: 1 month: Etc. I dig trenches and post holes with a pick and shovel. Mr. Brown, my straw boss, tells me where to dig and when to stop. I fill wheel barrows with sand or gravel and take it to the concrete mixer. I tamp concrete after it is poured into forms. I ride a ten ton flat bed truck and help the truck driver load and unload bags of cement, heavy rock, reinforcing steel and so forth. We gen- erally haul from the warehouse yards to job in the 10th District. I wash the truck . . . ete. a months: Ete. I mow lawns at the. State Hospital. I help Mr. Ralph Smith by mowing and sprinkling lawn for him, I spread fertilizer and spade around shrubs. I carry, etc. . . . |. months: month: months: Ete. Nrw I operate heavy construction equipment. Heavy road grading with a %-yard gas shovel. Hoisting work with a two or three drum hoist. (Vacation relief.) Pile driving for retaining walls, excavations and foundations. SometimesI . . . etc. EXAMPLES IN THE MECHANICAL FIELD %: I machine iron, steel, brass, or copper parts for pumps, motors, and heavy equipment, according to a blue print or a sketch which we get from the engineering office. Most of the time I use machine tools—lathes, planers, shapers and milling machines. 4%: Ete. I operate . . . ete. I repair autos, trucks and gas motors. I specialize in ignition work, but do all kinds of motor repair. 50%: Testing ignition systems, tracing shorts, timing motors, installing brushes and armatures, putting in new points . . . etc. 10%: Tearing down motors, fitting bearings, crank shafts, and pistons, and installing rings. 5%: Grinding valves. 5%: Ete Honing cylinders . . . ete. 25%: Making and repairing storm windows, doors, shelves, and partitions. Laying floors. I do this from measurements that I take myself or occa- 5%: 10%: Ete. sionally from rough sketches. Installing door and window locks and doorstops. Operating woodworking machinery such as band and circular saws, shapers, and planers. EXAMPLES IN THE ENGINEERING FIELD 50%: 10%: Ete. I am in charge of a field survey party of four people, making preliminary surveys for paving, grading, and grade crossing elimination. We es- tablish center lines, run profiles, stake curves, set grade stakes and do cross-sectioning. I work from established monuments and bench marks. I personally keep the field notes, etc. Office work consists of . . . ete. 6 months: 2 months: Ete. I lay out and trace plan-profile sheets for road improvements. I reduce survey notes, balance traverses, and plot maps from the field books : ae in by the field survey parties, also plot cross-sections and planimeter for cut and fill areas. ra site 3 NOs 65%: Ete. I design concrete and steel beam and girder bridges, retaining walls, culverts, and under and over passes. The general type of structure and foundation is determined by Mr. Brown, but I make all computations, etc. 60%: 20% : Ete. I hold chain or tape on surveys, relocations, and construction work. I also act as rodman which includes se. =ebe: EXAMPLES IN THE CLERICAL AND RELATED FIELDS Average 4 hrs. I type vouchers (Form F-9D) in duplicate to accompany invoices, after they have been approved by Mr. Jones and extensions checked by per day: Miss Smith. : 2 hrs.: : I type reports from rough pencil copy. 1 hr.: Ete. Laliso .. . 2. ete: ys: I file purchase orders chronologically and by department and vendor. 1 day: Etc I segregate . . .. ete. 10%: I take dictation from Mr. Brown, including letters, memoranda, and draft of speeches, but Miss White takes all his technical engineering dic- tation. 5%: Ete P Rie er oy ete: : Three I classify all correspondence, according to subject and enter the code number for filing. 3 hrs.: I type out an index card, giving names, code number, date, and a summary for each letter, etc. 1 month: Etc. Each year I review the files, pull all old correspondence, and revise the subject code to meet current needs. I . . . ete. EXAMPLES IN THE ACCOUNTING FIELD 5%: 2%: Ete. Supervising three clerks assigned to the cost accounting system for highway construction and maintenance. | Assembling job record reports (forms 65 and 39) from the field, post to summary sheets, and do other routine work. —— and prove material for weekly, monthly and annual operating reports. Compile .. .. ete. 10 complete Posting tax receipts by posting machine on ledger cards showing assessments as debit items and payments as credits. I am responsible for: days each about 20,000 active accounts. Payments are posted monthly just after tax receipt period. month: 38%: Ete. Proving out account balances by running a journal sheet and checking against blocks of ledger cards, etc. 75%: I audit books in the field, checking books of account against substantiating documents _to determine whether such accounts are correct, and proper reports have been made to the State. If I run into difficulty I call in Mr. Brown, and if we can’t straighten it out we go to Mr. Smith. 25%: I work in the office, doing . . . ete. Pace 2 Mig: Take off daily, weekly, and monthly trial balances of eqasrol accounts, and reconcile the subsidiary ledgers to these balances. ae: - Reconcile back accounts. 10: te. 4 hrs.: I preaudit all vouchers by checking to see that all supporting forms and documents are included and properly signed, that extensions are cor- rect, discounts taken, and everything is in proper form, 1 hr... ‘Ete. I check to be sure each’ department’s accounts are correctly debited and credited, etc. EXAMPLES IN THE MEDICAL FIELD 90%: I administer medical and surgical aid to physically ill patients and employees of the Topeka State Hospital. 5%: Ete. - attend and participate in staff conferences for physical and psychiatric diagnosis. etc. 8 hrs. I review the diagnoses of six resident physicians when I feel circumstances require, either by going over their reports (forms 69 and 105) or by personal examination of patients. My usual procedure is . . .. ete. 2 hrs.: Ete. I perform all appendectomies, tonsillectomies, etc. My duties are those of a laboratory technician. My work is distributed as follows: 8 days: Blood counts, urinalysis, Wassermanns, bacteria counts, etc. = 2 hrs. Sectioning, staining, preparing slides, and making microscopic examinations of tissues. aily: 1 day: Ete. Innoculating, maintaining case histories, noting reactions of experimental animals, etc. 50%: . 1am responsible for diagnosing mental cases, and prescribing treatments. including physical and occupational therapy for patients in Ward C. : I prepare case histories and follow up etc. 10%: Ete. Reviewing cases and recommending patients for trial visits or release. Ete. EXAMPLES IN THE NURSING FIELD 70%: Ete. Of my time is spent in giving bedside nursing care to post-operative cases. It includes bathing patients . ... ete. 70%: Ete. I instruct and supervise nurses in the care of patients of the. State Hospital: This includes giving demonstra- tions, conducting class discussions and lectures in nursing technique and practices. Ete. . . . ac hrs;? I care for and supervise patients in Ward X of the women’s section of the ......State Hospital under the supervision of Miss Gray, a registered nurse. I assist in escorting patients to and from activities. I am required . . . ete. 2 hrs.: Ete. I carry food on a truck from the kitchens to the wards and remove dirty dishes. Etc. . ; EXAMPLES IN THE CONSERVATION FIELD 380%: I assign work to park employees in State Park. 85%: Ete. Supervise construction and repair work in ee park which includes repairing and maintaining grounds, etc. 60%: I patrol streams, ponds, lakes and woodlands to see that State laws are not being violated. 20%: Ete. Investigate violations etc. EXAMPLES IN THE AGRICULTURAL FIELD : Iso: agitike' out the field work for and instructing 1 Assistant Herdsman in feeding and caring Yor 100 dairy cows at an institutional farm. 10? Using milking machines and stripping by hand after taking off milking machines. 2/19: Etc. Repairing machinery such as pasteurizers and separators, installing new parts and washers. If it is a big breakdown, a factory man is called. EXAMPLES IN THE CUSTODIAL FIELD 85%: Preparing and cooking meat, fish, poultry, soups, vegetables and salads for 125 persons. I do my own meat cutting, etc. 5%: Substituting for baker. I mix cake batter... etc. % day: Washing floors, walls, windows, woodwork by hand. % day: Ete. Polishing metal; waxing and polishing floors with a Doe polishing machine. 5 hrs: I patrol halls, corridors, and cell blocks to prevent escapes and to check the presence of prisoners in restricted areas. I investigate unusual noises . 4 weeks I am assigned | to relieve the guard in the print shop. At this station I maintain order and .. . per year: Ete. EXAMPLES IN THE INSPECTIONAL AND INVESTIGATIONAL FIELD 80%: I check livestock dealers at stockyards to see that they have proper licenses and that their bills of sale are in order. 10%: Ete. I inspect stockyards, vats, and pens to see that they are properly cared for, etc. 90%: I test wheat, barley, etc., for dockage, I examine samples for smut, ergot, blight, odors, mustiness and other conditions. 10%: I make reports, etc. Pace 3 psi ie et et niet aimed Irmpm 10—Give the name and title of your immediate superior, the person to whom you look for orders, advice or decisions. If you are not sure who your superior is, or if there is more than one, give explanation so that those reading your statement will know whether you work for one person part of the time and an- other the rest of the time, or whether you work for two or three persons. Irpm 11—List here any equipment, machinery, tools, office appliances, or other devices used or operated in connection with your work. Irzem 12—Exactly what instructions and directions does your superior give you? What problems does he refer to you? You may have had instructions only when you were new on the job. You may get special instructions with every new task. Describe the type of instructions you get. Itmpm 13—This question applies chiefly to employees whose duties and responsibilities are not clearly defined by regulations, well-established office procedures, or standard practices of a trade or craft. In answering it, summarize concisely what you consider to be the essential nature and degree of your responsibilities. It may be responsibility for doing what you are told to do in a workman-like manner, for doing journeyman work on assignment, for some highly skilled operations, for some type of technical or professional work or judgment, for all operations of a particular office, or for interpreting departmental policy. Are your responsibilities limited to carrying out instructions or are they for planning work, for final decisions, for supervision, or for technical or professional work or judgment? It—EM 14—Does anyone check or review your work? If so, give his name and title, and tell what kind of check is made: Is it a mathematical check, an in- spection of quality, a review of your judgment, or what? Maybe your work is such that there is an automatic continuous check of your actions. If so, tell about it. Irem 15—If you have only a few persons under you, give their names. If you have a larger group, give an answer such as “all employees in the 6th District Shops: 1 foreman, 8 mechanics, 6 helpers, 4 laborers, and 2 members of the office force.” If you have a major division or department give the name of the unit and the total number of employees. PART II—INSTRUCTIONS TO THE IMMEDIATE SUPERIOR Method for Distributing and Reviewing the Classification Questionnaires. You will be supplied with a complete set of classification questionnaires for each employee under your supervision. These sets will consist of a green, a white, and a yellow questionnaire, and a copy of these instructions. Give each employee a set of classification questionnaires and instructions, Ask employees who have access to ener te work out their answers on the yellow sheet, type them on_the .green..and-white-sheets,and-neturn- the signed typewritten “copies to you ‘within five days.” F Ask those employees who cannot type their own, to write their answers on the yellow sheet and return the complete set to you within five days, for typing. The Green is the Original and the White the Carbon Copy. When typed, return all three copies to the employees. Have the typewritten copies reviewed, dated, signed, and returned to you. Go over each employee questionnaire carefully to see that they are accurate and complete. Then fill out Items 17 to 20, inclusive. The immediate supervisor, foreman, or boss should fill out Items 17 to 20, on the questionnaire forms of only those employees whom he directly supervises. A department head should not fill in these items for employees whom he directs through a sub-executive but.only for those to whom he assigns work directly. In all instances, the department head, or a representative designated by him, should look over both the employees’ and their superiors’ statements and indicate under Item 20 any inaccuracies found. Neither the superior nor the department head, however, should make any alteration or change in the statements made by a subordinate. If there is a regular position under you which is temporarily vacant, or if an employee is not available to fill out the questionnaire, please supply a form for that position, made out as accurately as possible. The fact that an employee did not fill out the form and the reason should be clearly indicated. If the employee returns, he should fill out and submit his own questionnaire. Suggestions for Filling Out Items 17 to 20. Irpm 16—Do not change the employee’s statement or influence his answers. Read them through and then give your opinion of their accuracy and complete- ness. Is it a good description of the position? Has he neglected to give a full picture of his duties and responsibilities? Has he overstated or understated them? Has he put emphasis on the wrong points? Either comment generally on his statements or refer to specific items. IrzEm 17—Sum up what you consider to be the distinguishing points of the employee’s job. What do you expect of it? What supervision and direction does it get? What check and review is provided? What is the essential nature of the duties and responsibilities? Is it a beginning or an advanced job? The following are examples of the types of statements which will be helpful: ‘Requires sound judgment and accuracy, but is subject to considerable supervi- sion and decisions by a superior on questions of engineering policy.’”? ‘‘A routine stenographic job but courtesy, tact and discretion toward officials and the public are essential. Not a beginner’s job.” ‘This is a beginning job requiring alertness and willingness to learn.” “‘‘A section chief and key man. Must know all about the unit and its procedure besides being well grounded in accounting theory and practice. I review results pay: ” “A key position in my unit. I tell what results I want and he formulates the work program and assigns the subordinates. It is = to him to get the job done.” ‘‘Strictly a helper’s job, but requires at least a year of experience around electrical work to know tools, materials, and work processes.” ‘A journeyman job. Also requires familiarity with our system.” ‘‘I lay out the work in detail for this position every time there is any change in the work. I keep in close touch with the work in process and check it carefully when completed.” “This position needs little supervision while in process but all work is thoroughly checked by Mr. Black upon completion.” ‘‘This is a repetitive operation and re- quires little attention after it has been learned.” If you have a number of positions under you which are practically identical, it will be sufficient to answer Items 18 to 20 fully for one such position only, and then refer to such answers on the other questionnaires. You can merely state “Same as John Doe.” Item 18—With full consideration of the duties and responsibilities of this position, tell what kind of person you would choose for the position if it were to become vacant. What must he know?. Of what basic subjects, procedures, principles, anes or regulations must. he have a knowledge? Must the knowledge be thor- ough or is a general knowledge or familiarity sufficient? What abilities or skills must a successful employee possess? How much formal education is necessary? What course or subjects are required? Which are helpful but not essential? Is previous experience necessary? If so, how much previous experience, and in what type of work? What degree of physical strength, agility, or endurance is necessary? For what purpose is it used, e.g., for walking, lifting, etc.? Please be as specific and complete as you can in answering these questions. Irmem 19—If the job involves any typing or stenography, even if merely incidental, answer this item. If not, write “None.” Irpm 20—If the department head does not sign the green copy personally, his designated representative should sign his superior’s name and place his own name or initial immediately underneath. Method for Returning the Classification Questionnaires. The green copy bearing the signature of the superior and department head should be returned to Classification Staff, State Civil Service Department, 801 Har- rison, Topeka, within two weeks after original distribution. If this is found impossible, communicate immediately with this address. The white copies of the questionnaires should be retained for departmental files. Pace 4 19-2250-s s€G@nsB> 1-42 -vM i a a a a i a tt The University of Kansas Lawrence Office of The Chancellor January 20, 1942 TO THE STAFF MEMBER ADDRESSED: As you may know, the 1941 Kansas Legislature en- acted a merit or civil service law which will apply to most positions at the University. Before the law can be put into effect, however, the various jobs in the state must be classified by the Kansas Civil Service Board. As a first step in this classi- fication, the attached questionnaire is to be filled out by you in detail. To assist you in filling out.the question- naire the following suggestions are made: 1. Read carefully the instructions on pages 1 and 4 of the questionnaire. 2, Write your answers on the yellow sheet. Be sure that they are complete. 3. If you have a typewriter, type your answers on the green and white sheets; if you do not have a type- writer, turn your copies over to your immediate super- ior for copying. (Dr. Allen) 4, As soon as the copies are typed, sign the green and white copies and return them to your immediate superior. (Keep the yellow sheet). 5. Under Item 3, write in the words "University of Kansas". 6. Under Item 4, write in the name of your depart- ment, such as Buildings and Grounds Department, Library, Student Health Service, State Geological Survey, Regis- trar's Office, etc. 7. If you have any questions, consult your immediate superior. Sincerely yours, RAYMOND NICHOLS, Executive Secretary Hulteen : : - mapeae xia, Mecoutive Seoretery STATE OF KANSAS Work Sheet CLASSIFICATION QUESTIONNAIRE R G sium So. wk Room 105, obinson ymna at: sacs Miele lias (Mrs. ) Headquarters. University of Kansas (Last) (First) (Middle) (Give Exact Location) 4. Division, Section 3. Department of = se University ofKensas—— Or Other Unit of Dept Physical Education 5. Payroll Title 6. Usual or Working Title of Position__ Secretary of rors eta ppg ea ‘rom 83 . wd eMe, Sunde: 7. Regular daily hours of work: ae aes ee. werk Se t0-1) Days off_Sate p y . If your job is part time, seasonal, intermittent, for a limited term, or otherwise broken, please explain 9. Describe below in detail the work you do. Use your own words, and make your description so clear that any one reading it can understand exactly what you do. Either by using hours, days, fractions, or percentages show how your whole working time is used. If you are tem- porarily filling a position other than your regular one, indicate your present work and also your regular work. Fill in and attach additional sheets if necessary to record all duties performed. TIME 602 r _ WORK PGR PF HF. PO LET ea oe Take and transcribe dictation from Dr. Allen, the head of i gat ri a correspondence pertains to the Department. of Physical. Education, Basketball, and the various organizations with which Dr. Allén is associated. 25% Answer some correspondence without dictation, type articles written by Dr. Allen,” cut stencils, arrange appointments, handle telephone calls, operate mimeograph. 10% _ | Order supplies end equipment for department, which involves typing and mailing |. bid sheets, typing purchase requests; write transfer checks for inter-department- al purchases; file copies. of orders and invoices; keep eecurate account. of all 3 expenditures of department. = day | Once each month compute time and type (acnaniinal caeakh fae department (there are, on an average, 30 persons on this payroll). 10. Give name and title of person (or persons) who is your immediate superior. Dr. Forrest C, Allen, Director of Phy i /¥ Baseball and Basketball Coach. (Do not write below this line) ) 19-2250-s ogee -1-42-9M Sets 12. 13. 14. 15. . List any equipment operated or used by you in doing your work ____ Typewriter, mimeograph Describe fully in what detail your assignments are made to you, stating what form (such as—penciled lay-out, roughdraft, etc.) your work is in when it comes to you, what decisions have already been made for you, what decisions are left to you_Usually verbal_instruc- ——tions_in_daily work; routine work is explained oes = at the time one is_new on the job . Summarize your work as you understand it_____ General secretarial duties. Who checks or reviews your work?__-~ Drs ie te How is the review made?. 7 ii — . Give the names and titles of employees under your Supervision. If you. supervise : an entire unit, simply give the name of such unit and the number of employees supervised RO OY tm two students, perhaps ‘two hours a day, to do routine ! ees etc; “these students change ‘each semester. I certify that I have read the instructions, that the uns made above are my own and to the best of my knowledge are accurate and com- plete. : en ent Date. i. ONG 8 PEGeuS SSSTePence TU Wed = Peers (ToL FS jo. GTeL IS , . Haar Teaver ne reteirwea©nr whor@a- Trenert ~ meow ~-(Employee) 16. we 18. 19. 20. - Are the above Bfatements. of the i ot accurate and sotiplete? er any inaccuracies or f BOmnn rete items) Date. Signed _-- PART IE, TQ BE FILLED IN BY THE IMMEDIATE SUPERIOR — Cire eects avai ini eniaiininiraia mG Yes 4 BIL TI ic" Lenore ToL - 1 pe pn e-paper an siicecityet ah ee ep Pane poe gage rng yah < re? oo ort eotie che. TTT t Ayer * Give your a ee of the essential nabure of the work, a of the: peaivetaak the supervision, and attention it peatlirers 2G —___ tion. "€ 18 _of aiae intelligence, tact and efficiency. She must . : , + io: he: rte _ rather than the ee ceiees of ter agieda ies now ‘occupies its ¢ t erevos. #5 * c xe d * 2 ~ A. Education and Special Training: Years.and- kind__Business. ‘ptining® . nee ; 2 _s ars of office experience. necessary _ ao C.. Licenses or. certificates. required_- ‘eas ae = 4 : : Lie seep AS * es ee aan sie —_ D. What knowledges, abilities, skill, lad elecieal aetna should incumbent: pean expert stenographer, “have ability-to meet people p ret a be able to __handle responsibility of office. Good health, of course, is necessary. _ If the position requires any typing or stenography (taking and transcribing dictation) fill out the following: B. Experience; | Years and kind_— ae a Incidental or Important % of Time Spent by Employee Standard — cota ee BEY Important — 80;.t9 i = Stenography : he toed Te 75% for.“beth** : ae Date Signed (Certification of Immediate Superior) Ar TAT STR, * Tete fe 5) J 65 hae zh ae ‘ ue 2 = = (TO BE FILLED IN BY THE DEPARTMENT HEAD) Comment on the above statements of the employee and the supervisor. Indicate any inaccuracies cS ihe iio « ¢ 4 ‘ - ‘ 5 © —+- ; jj Wped be Re SE FHLMC Se 2 baak (Certification of Department Head) 19-2250-s 1-42—2M Sets outing, ereanes iia ico ee tnteammval field and setting things in order that we might have skiing if end when it snows enough. I told then that Vesers Jensen and kndereon, two young professors who tad : es : oe poate oe Se ee, Setueelah genteur ettetns ml ates ak aes tn ta wah as Gn cing sm mak ee that we would have for benf‘ires ao thet the students might enjoy this aetivity to the fullest extent. I said, "2t is freq for the asking,” and I got « big hand, showing that the a a the Mask Yorect of Oaroauys en how out of ‘howe neandersnge ehusatten trum pitas Then I mentioned the orphan boy from Altmont, Canada, raised ty an old uncle, Peter Nalentth. Young James Nalemith, a woodeen amd an outdeor nan, studied int, , ie alll Gene i rt HH un ia iit Ht ii i rill k ie iy 3 iy iu “39 ? ail! ns sib ali ie “a al ald tien ant i i aH HG Hi at Hints ins fig ‘l Hf sl i tal Pa jee Hh Hi itd ait | ih uth He i twee Saury aa Diecatar of AthlaAtee and plaaed me tn obarye of tyeieal Bduestion. of courses, thie wae a demotion, Apparently Tt hed failod nn get tive Winning team for the University that the Regents desired. | 3 "sone two months afver Jeary when this change cubte tho wanay that T iad érem ot the University of Hansase i veseived the phone all while I wae shaving upaeta: Coming dows ito the breakfast room I sald to Mra, Alle | - ome Ss Se oe ee 1 renmbared dat for severe) years had eeemgel sueatteen howe 8 day, wasttings seneheng oonohing football, reas ava: and Caamaad of tad ditthe Tanta, "I g 2 Ss oat E have had too moh of ity end I believe I L take Meee testis eanente tins omy of ee tale th the Ss Se wees ee ee ie Minchohadred fresenn sald So may OWuhiy Delp le ** @ ® My gubjoct at the Nebounders Club wae = “when a oon ashe for bread wuld Mis father give him @ stoner" ** @ & eoraytly ond enit, said, "2h'e Sattar Spe Sa Sesivvbelh here unt you get Suwough collec. 7 "se were rading on the train coming deol 3 and in fourth place in 1040, inglaman td Fine and veer Kanmns » tied at the Aggies at the ty ¢ was suite the Eenesas 04 ‘ to represent this district in Kansas Cit game, ond in a | "When 7 walked “Then we had to Okiehomm cit of the the elias ti te ali fi Sets, 28 i it in er Bf re Hit Bh Ha le i! cf Ht ~ fi Fgh P see Pe in if i me if i ie ight if j ball game, end win‘or lose, having as their main puryose gotting an eduantion at their University. oe 8 & . soi den eins aieaies tee on time as I thought S wae worth « about three minutes, dust at that time Seek & tak GuAldaad, ands tate: walt dom the alale and asked to spenke I gave him the courtesy of the plate form We hed nearly ten minutes remaining, ani when the whistle © blew I feared that we would be held responsible for running over time so I wrote on o card and handed it to Bruce Drake « “The convocation time is up. 1 am sorry." : ‘Sruee Drake said to the audience, “Deo wante me to quit - says my time le up - I'd like te go on." And the stud- ents cheered and geve on indleation that they might like te sit another eonvecation morning out the wey they did efter the Aggie vietorye After he used seven minutes over tae convocation tine i wae thinking very strongly of walking over to hin and saying, py end We met quit because we are running over our times" ile wae making « very poor case for himself and the readents wore casting jibes at hth It might have been mental . or eation, bequuse just then he quit. i iia: hin tines Cee ea these things put before the students there was not a single vopert thet mautionet ons thing I said enceyt shout Cian, whieh I meant, I did not pull my punches beoause I wanted the students to know the a ae ca We ee Men ae ee I wanted someone te know that I expected our opponents te obey Take te witeen to you tn full explanstion 90 that you and the Convocation Committee will kmow that i did not use the convocation hour brewlings — Very sinewrely yours, Dareeter of Physieal iducation ans ee PCAAH Varaity Hesketball and Neseball Coach. February 9, 1942. Chencellor Deane We Malott, University of Kansas. Dear Chancellor Malott: For your information only I want you to know that our Great Lakes ~ Kansas basketball promotion was a fine financial success. In spite of the most unpleasant and inclement weather, April showers and November blasts of chilly wind ae hours prior to the game and continuing up to with- in 20 of the starting time of the game, we had a tre~ mendous crowd. I predict that if we had had a fair day we would have filled the hall with ten thousand people. As it was, we had better than five thousand, and I brought home a cheok for our chare of $1186.46. I collected for the band expense and I believe thet we will net almost the amount of the cheok and that is considering our team travel. A tidy nest egg, I would say, for our depleted treasury. I wish that you might have been no fear of the ability of the Navy to sink the Japs if you had seen them shoot. Director of Physical Education and Recreation, FCA:AH Varsity Basketball and Baseball Coach. January 26, 1942, - Ghancellor Deane W. Malott, University of Kansas. Dear Chencellor Nelott: - When you wrote me that “momentum” letter regarding the University I got so many good points from it. low go many good things are happening that if we miss one issue of the paper we miss some of the kaleidoscopic eventa and happenings at the University regarding defense ahd offense preparations for the war in which the Univer=- sity is concerned. | : Would you have your secretary jot down some of those things erid some of the things that are pretty likely to happen in the near future? A note from your secretary would give me that better than anything I might assemble. I am to speak to the Chicago alumi at their dimer meeting on Fridey, January 30, and they have asked that I mention the alumi loen fund. lr. Harry Herman is in charge, and assisting him with arrangements for the meeting are Dale O'Brien, Betty Ruth Smith, and my daughter, Jane. Any ideas from you will be appreciated. Very sincerely yours, | Director of Physical Education nd Recreation, PCA:AH Varsity Basketball and Baseball Coache Chancellor Deane 4, Malott, University of Kansas. Dear Chancellor Melott: I am enclosing herewith copies of correspondence our progress on the game with the Great Lakes basketball team in the Municipal Auditorium in Kansas City on February Sth. Director of Physical Education and Recreation, Varsity Basketball and Baseball Coach. Chancellor Deane W, Malott, University of Kansas. Dear Ghanceller Malott: Referring to your inquiry about the course in Kinesiology, I wish to say may Mae since the establishment of the four-year major course in Physical Education we have offered a two-hour course in Kinesiology each spring semester. This is one of the required courses for our majors. Direotor of Physical Education and Reoreation, Varsity Basketball end Baseball Coach. January 12, 1942 of the University. We greatly appreciate the criticiens thet he makes frequently and without fear or favors Sincerely yours, . Direotor of Physical Education and Recreation, PCA:AH | Varsity Basketball and Baseball Coach. : Chancellor Mean He Malott, University of Kansan, Dear Chancellor Halott: This will acknowledge receipt of your notices of the special Senate Mooting on Tucsday at 4:30, and the Galinge Faulty Mecting at S250 en She que’ day, I regret thet it will be inpossible for me to attend either of these meetings due to the fact that £ cate comections are so poor to Columbia, Missouri, where wo play on Yoduesday, that it will be necessary for us to leave earlye shasta sox wid whats sik Siig, Varsity Basketball and Baseball Coaches F. C. Allen 105 R NOTICE OF SPECIAL SENATE MEETING There will be a special meeting of the UNIVERSITY SENATE at 4:30 Tuesday, Jan. 13; in the auditorium on the third floor of Frank Streng Hall. DEANE W. MALOTT, Chancellor Department of Physical Education MEETING OF THE COLLEGE FACULTY The faculty of the College of 2 hits and Sciences will meet on Tuesday,....... JBN.1.3..1942 aes at fh. :30 in the Auditorium on the third floor of FRANK STRONG HALL. Deane W. Matort, President. 17-9338 6-39—5M Chancellor Deane Wi. Malott, University of Kansas. Dear Chancellor Malott: I am sending you this carbon copy of a letter I have written to Director Henry and Professor Davis to show you my estimate of Dean Nesmith, our trainer. By the way, Dean's brother was killed at Corregidor by one of the Japanese bombings on January 6- I em just passing this on for your information. Director of Physical Bducation and Recreation, Varsity Basketball and Baseball Cosche January 9, 1942. Chancellor Deane W. Malott, University of Kansas. Dear Chanoal ler Malott: I am enclosing a mimeographed copy of some changes that have recently been made in our offerings in physical activity courses. I believe the course Sindivid- ual Gymmastios" will fit in with what you have in mind. These courses have been approved by both the College and School of Education faculties, and are to be in the new catalog. You will notice at the top of the page that we have authority to offer one-half indcors and one- half outdoors, or carry a course throughout the entire semester. They could enroll for the entire semester, and we could treat it expectantly - if we desired to keep it ean indoor activity we could do so. It gives us enough of a leeway to handle that under exceptional conditions with this group. My notion was to have the course listed, if agreeable to you, in my name with Mr. Henry Shenk as my assistant. We believe that we can provide some fine, challenging activities which will benefit the group and : also will have a fine salutory effect on the University in general regarding physical fitness. i will give you the information on the course in Kinesiology in another letter. I am rushing this through eo that you will have it for your early afternoon meeting. If there is eny other information desired I trust you will eall my office and we will endeavor to give it to you. Very sincerely yours, Director of Physical Education and Recreation, FCA:AH Varsity Basketball and Baseball Coach. Enc. January 6, 1942. Chancellor Deane W. Malott, University of Kansas. Dear Chancellor Malott: I am gled that you like the skating rink. I wish you would look at it some evening when the lights are on and the bonfire ——— itil celine: bk cleanin 5 paaet uireaeies Ae te cet - Gaterest in outdoor sports and told them of your desire that. students have more recreation and physioal — with a view to physical . fitness. i abickak with Seguacdh Madabe on the time each evening for. the lighta to be turned om. We decided 7:30 to 9:30 would be suitable. Thank you fer your letter written January 2, but dictated December $1. § Gan ik ta Wee Pareto Raed 0 See pected winter project for the students. It is a fine experiment and it will bear much fruit. If any suggestions or ocriticiems come to you I will be happy if you will pass them on to me aa we desire te do the best possible job. Yery sincerely yours, ee : Director of Physical Education and Recreation, FCA:AH | Varsity Basketball and Baseball Coach. THE UNIVERSITY OF KANSAS LAWRENCE OFFICE OF THE CHANCELLOR E. 1941 Dear Phog: I have seen the skating rink only from a distance, but it looks to me as though it would be entirely up to expectations if you can just do something now about the weather.* I am delighted at the way the water seems to be holding and it should give smooth and serviceable ice if we can keep people off of it when it is too soft for proper use. I think you have done 4 grand job in making this type of recreation possible. Sincerely yours, Faneal Latt~ Deane W. Malott Chancellor *Dictated December 31! THE UNIVERSITY OF KANSAS Lawrence Office of The Chancellor: December 30, 1941 To Members of the Faculty and Staff: In the war emergency, there is an oppor- tunity and a need to economize in various University physical operations, which will result both in re- ducing costs here and perhaps in helping with the materials of war. For instance, we have been asked to save waste paper, to be baled and returned to paper factories. We can probably also save in the use of electric lights and power, I am asking Mr. Ryther, head of the University Press, to act as University Conservator, to work with various members of the staff, faculty, and administration in effecting worthwhile economies in the operation of the physical plant of the University. He will be glad to receive your comments and suggestions, and I shall appreciate your cooperat~- ing with him in any undertaking he may bring to your attention, Sincerely yours, i Deane W. Malott DWMsh Chancellor