August iil, 1943. I am sending you the oharts of the average daily pupil load in the V-12 program for each instructor, also : tal teaching load for the University instruc- i : : : : B : ; : : = are for classes of V-12 students only. Very sincerely yours, , Director of Physical Education, POA:AH Varsity Basketball Coach. Veol2 PROGRAM CHART SHOWING AVERAGE DAILY PUPIL LOAD FOR EACH INSTRUCTOR and TOTAL TEACHING LOAD FOR K.U. INSTRUCTORS PER WEEK Hour Mon. Tues. —-— Wed, Thurs. Pris LEE EEE KE ee eee ee eee ee ele oe a a es SP ae a ae ek ee ee Ge ae ke be ee ek es ee 12:30 K.U, 1 2 1 1 1 1:30 Vel2 — 31 51 25 58 28 CE ee ee ee i, Oe eee ee, ae ae Oe aoe ewe a KU, 1 2 1 2 1 2:30 Vel2 i 1 1 x 59 73 70 66 67 ee Oe ae ee Re a Om Oe ae ae ee ee a ee ee 12 i411 Total Hrs. per Wks 44) om om om me - = Pe oe 702 193 OP we ee eo ww } Fl 520 q- == a ee a 36 a 3339 Glasses per K.U. Instructor = 54 - 18 (Instr. hrs. « no. of ins tr.) August 3, 1943. i. Raynond Nichols, Chancellor's Office. Dear Ray: : Ye have a very artistic member on our staff, Ray Kanehl, who is doing a splendid job of allocating instruc- tors to the various service programs. I am sending this copy to you for yow inspection and your files. It is authentic at the present Unies but may be changed. I especially like the color scheme of the swimuing . pool master schedule, See the A~12 master class schedule “candy bars 4 Very sincerely yours, Director of Physical Education, PCA:AH Varsity Basketball Coach. Ence / Menorandum to Chancellor Nalott: Your remar terday suggesting that the front athletic office be into an exercise room for boxing and wrestling causes me to venture this observation. 3 ee You perhaps would not want a psychological labora- tory placed in one of the front offices leading into Frank Strong Hall. Under the best of conditions a disordered appear- ance greets the visitors eye and gives an unsavory visual and olfactory reaction. So it would be in Robinson Gymmasiun. oe T have now moved back to more workable quarters.. But before moving I spoke to Raymond Nichols, Dean Stouffer and you regarding the feasibility of our utilizing the more — accessible location. I pointed out that the women's depart- ment, with @ much smaller staff and mich less persommel work, has always occupied the entire east front, while the men's department with en inoreasingly heavy load has not the necessary reom to do its best work, due to unusual congestion. And with an Army quota soon coming in necessitating an increased physical education personnel, I do not see where we will put our men. ~assistants. : Tt is necessary that each of our teachers have a _ Gesk to meet their students for appointments and necessary. detail record work. Our records must of necessity be accurate. Already in our back “front" office we have Messrs. Shenk, | Strait, Kenehl and Nesmith. There is not room for another . Single person. Yet we have others comings I still think that my early appeal for necessary — working space was quite apropos. 7 Sincerely yours, . Director of Physical Education, FCA:AH Varsity Basketball Coach. OFFICE OF THE CHANCELLOR THE UNIVERSITY OF KANSAS LAWRENCE July 27, 1943 Dr. F. C. Allen Robinson Gym Campus Dear Dr. Allen: oe I have spoken to Hallie Harris about leaving your man in the gym and I hope you will have no further difficulty. Sincerely yours, Deane W. Malott Chancellor Chancellor Deane i. Malott, University of Kansas. Dear Chancellor Malott: Thank you for sending me the circular fron the Solvay Sales Corporation regarding the use of Solvay Caloium Chloride. Some time ago we ordered a ton of Caleiun Chloride and are now using it on the temis courts. We have used this before and think it is a very fine product. : ' Sincerely yours, Director of Physical Education, PCA: Au Varsity Basketball Coach. July 26, 1943. Very sincerely yours, | Direstor of Physical Education, POALAH ‘annity innate’ Geabe July 28, 1943. re Raymond Michols, Chancellor's Office. Dear Ray: T em filling out the appointment blank for Bluer Sahaske, as of August 1. I have checked the schedule and find that Very sincerely yours, Diveetio of Physical Education, PCA: AH Varsity Basketball Coach. 4 a a I am signing the appointment blank for | Yernon @. Hayes. Hayes is a brother of our football ee He is marricd and has Varaity Baslotall Conch. FCA:AH UNIVERSITY OF KANSAS Lawrence Office of The Chancellor July 22, 1943 PROCEDURE FOR REPORTING VACATIONS, SICK LEAVES AND LEAVES WITHOUT PaY FOR MEMBERS OF THE STAFF UNDER CIVIL SERVICE Effective with July, the Civil Service Department has ordered us to show vacations, sick leaves and leaves without pay on the monthly payrolls. In order that these data may be recorded on the payroll forms, it will be necessary for department heads to report at the end of each month any leave taken by any member of his staff who is in the classified service. Until such time as a printed form is adopted for such reporting, your monthly report can be made by memorandum to the Business Office, following this style: JOHN DOE —- Janitor I Vacation - 6 days (1 day for each month worked since January 1, 1943.) Sick leave - 6 days Overtime « 2 days (1 day each for New Year's and Menorial Day when he worked at request of University.) Without pay - 3 a. (additional time off beyond vacation and sick leave. MARY SMITH — Clerk-Steno I Vacetion - 13 days (7 days earned under University policy in operation until January 1, 1943; 6 days earned under Civil Service rules since January 1, 1943.) Sick leave -— 0 Overtime - 1 day (Memorial Day, when she worked at University request.) Without pay - 0 Allowances are to be determined according to the rules of the Civil Service Department which were outlined in the letter of June 26, 1943, from this office. I am sorry to impose this additional bookkeeping on your office, and trust that it will not prove to be burdensome. If you have any question on application of the regulations to members of your staff, please feel free to call this office. Sincerely yours, RAYMOND NICHOLS Executive Secretary THE UNIVERSITY OF KANSAS Lawrence Office of The Chancellor TO MEMBERS OF THE STAFF: Official notice of your appointment for the new academic year is enclosed. By order of the Board of Regents the appointment is con- tingent on enrollment. This is an annual contingency, but no readjust-— ment ever has been necessary and we do not expect that one will be re- quired this year. The salary indicated is gross salary, from which the new Federal Withholding Tax is to be deducted, starting in July. The enclosed Information Card should be filled out and returned to the Chancellor's Office before the end of the first month of your service in the new fiscal year -- before August first, if you are teach- ing in the summer session; before October first, if you are not teaching in the summer session. The information requested is needed by the Chancellor's Office for compilation of the Staff Directory and by the Business Office for disposition of the monthly salary warrants. DEANE W. MALOTT Chancellor July 7, 1963. Chancellor Deane W. Malott, University of Kansas. Dear Chancellor Malott: I am enclosing the Affidavit for Occupational Classification for Dean Nesmith. I talked with Mr. Cameron at the Selective Service Board, and he told me that you had called him, but he said of course this classification would not defer lire Nesmith. He told me there are five Army boards that have the power to make deferments. ° However, I think it is well for us to have this on record, and twill appreciate it if you will sign the affidavit. Sincerely yours, Director of Physical mieten. PCA:AH Varsity Basketball Coach. Ene. UNIVERSITY OF KANSAS Lawrence Office of the Chancellor June 26, 1943 2, VACATIONS AND SICK LEAVES Under the Kansas Civil Service Law Vacations Each permanent employee is entitled to vacation with pay at the rate of one working day for each full month of service. No vacation is granted during the probationery period, but upon comple- tion of this period vacation time is allowed for the time served during such period. The time at which vacation is to be taken is to be determined by the head of the department. Vacations are computed on the state fiscal year basis and may be accum- ulated for not more than eighteen working days. Official holidays occurring in the period of vacation do not count as one of the days allowed. Saturday counts as a whole day. : This regulation became effective January 1, 1943. Vacation allowance earned previous to this date should be determined on the policies of the University in existence before January 1. Thus, in the transition in the summer of 1943, old employees will have a somewhat more generous vacation allowance than will be allowed under the regulations next year and thereafter. Sick Leave Sick leave with pay is to be granted to all employees at the rate of one working day for each full month of service. Sick leave is computed on the state fiscal year basis and is to be accumulated for not more than 90 working days, but leave in excess of 12 working days will be granted only on the approval of the head of the department, the Chancellor, and the Director of the State Civil Service. Sick leave will be granted only for absence from duty because of personal illness or legal quarantine. The Civil Service Director or the Chancellor has the right at any time to require that employees requesting pay for sick leave submit a medical certificate from the attending physician or from a designated physician. This regulation became effective January 1, 1943. Legal Holidays Employees are expected to report for work on legal holidays with the exception of New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Christmas, and such other days as may be designated by the Government as days on which state offices will be closed. When one of the legal holidays indicated above falls on Sunday, the following business day will be considered as a holiday for employees. The Chancellor, when it becomes necessary, may with the approval of the State Civil Service Director request some or all employees to report for work on any legal holiday, provided that equivalent time off is given. RAYMOND NICHOLS Executive Secretary Dr. 7.0. Alien 105 Robinson UNIVERSITY OF FANSAS Office of the Chencellor IN RE: Civil Service Salaries May 7, 1943 1. By action of the State Civil Service Board, the minimum rate of pay shall normally be paid upon appointment of an individual. A rate above the minimum shall not be paid except on approval by the State Director of written certifi- cation of the Chancellor that such action is justified by exceptional qualifications of the individual or by lack of available eligibles at the minimum rate. 2. By action of the Board, no salary increase shall be given to a probationary or provisioral appointee during the first 90 days of his employment. RAYMOND NICHOLS Executive Secretary duly 1, 1945. Chamseller Deane W. Malott, Universi ty of Kansas. Dear Chancellor Malott: i want you to know how very much I the invitation to the Philip Jonien luncheon. It was nice of you to invite me. I thought Philip Jordan cer- tainly did a great job in his conversational interview. Thenking you for including me, I am Sincerely yours, Director of Physical Education, FPCA:AH Varsity Basketball Coach. July 2, 1943. Memorandum to Chancellor Malotts : Mr. Bruce Cameron called this morning and stated — since Dean Nesmith has left the Olathe Naval Air Base he is now subject to draft and he may be called. I am wondering if we could not do the same thing that we did for Reg Strait and Henry Shenk. They filled out a blank for Occupational Deferment, and you signed it. I will have Dean Nesmith get the blank and we will fill it out unless I hear from you Stharwise. Mr. Cameron is tough. Sincerely y ours, eS Director of Physical Rdueation, PCA:AH , - Varsity Basketball Coach. ‘ Memorandum to Chancellor Malott: Regarding the paint on the floor of the gymasiun, I had a conferences with Ii. ©. G. Bayles this morning. He is ~ of the opinion that if we could give him three days, so the paint will dry some week-end, he can paint the floor. This will help tremendously in the elimination of athletes foot and the looks of the place. With 1800 men using that during the past year the floor looks pretty bad for wear. But I wanted you to imow that we are working feverishly to get this untenable location in the best possible condition. ‘We will continue our unending efforts. Sincerely yours, , Director of Physical Education, PCA: Al Varsity Basketball Coach. July 2, 1943. Monorendun to Chancellor Malott: 3 I endeavored to call you but you were busy this cies ak i & aieie Wak. etberaens. You stated to me yesterdey that Dr. Key refused to let the boys use the swimming . pool. I wanted to check your source cf informtion. 2 After falling to get you I talked to Commander Key who was here examining the boys, and he said, "No, not at ali. It was the city swimming pool that I refused to let the boys use.” ae ee bacteriologically speaking. — x howe just rx over 012 of Sim reports fron the Division of Senitetion end find that with but two exceptions they — write as follows: “fhis semple was found to be in excellent | . gondition from a bacteriological standpoint." We have Reginald _ Strait take samples of the water twice a week to the Division of Benitation for examination. Commander Key has been getting a copy of these reports regularly twice a week. The report of the enelysis is on the back of each letter. is is ilies had Gaghids Mikel wiles. be Next _@ copy of these reports each week. Ceptain Mickelmuan was over this morning inquiring as to when the pool would be ready. We took him back where you and I went vesterday, and wo have assurances es Se ree See ee ene Ke seemed oo Pe get Seper- Sincerely yours, | Director of Physical Education, FCA:AH ‘Varsity Basketball Coech. | Chancellor Deane W,. Malott, University of Kensag. : Dear Chancellor Malott: a eis Gc ela sos tk a ‘Wayne "Bill" Replogle is anxious to return te the campus, I am sending you his letter thich he wrote me on Jume 18 He thinks doubtless we could have him return here. However, I am referring it to your judgnent. | Tf after reading this comamication you care to have me write to efther Gene Tmey or Lt. (j-z.) Jon White regarding Replogle I believe we might get the job Gone Awaiting your cormmicetion, I am Very truly yours, On the heels of the other letter from Bill Replogle came this one. I had written endeavoring to explain to him if he eould not return here it was from causes over which we have no control. I dislike to pain you with these long camumications, but I have no other recourse. I have always been uder the Se et tee associates and there is no vocation wity that influences youmg um any more than the oon- ie mak ta hes opal aca, , April 5, 1948. Ghanoelior Deane Wi. Malott, University of Kansas. Dear Chancellor Malott: What I meant to infer by my letter regarding Wayne e wos that if you would be kind enough to take it up with Captain Buh}, I am sure that it would garry much more weight coming as it would from the head of the institution. ‘ould you be willing to do this? f Sincerely yours, OG; pe — AL uv Direstor of Physical Education, Varsity Basketball Coach. x Mitr Art , [ y wet oe ee? Owe rf Cy ¢S. 4 sem oe — | Offs wr) - ee