UNIVERSITY OF KANSAS
Lawrence

Office of
The Chancellor July 22, 1943

PROCEDURE FOR REPORTING
VACATIONS, SICK LEAVES AND LEAVES WITHOUT PaY
FOR MEMBERS OF THE STAFF UNDER CIVIL SERVICE

Effective with July, the Civil Service Department has ordered us to show
vacations, sick leaves and leaves without pay on the monthly payrolls. In order
that these data may be recorded on the payroll forms, it will be necessary for
department heads to report at the end of each month any leave taken by any member
of his staff who is in the classified service. Until such time as a printed form
is adopted for such reporting, your monthly report can be made by memorandum to
the Business Office, following this style:

JOHN DOE —- Janitor I
Vacation - 6 days (1 day for each month worked since January 1, 1943.)
Sick leave - 6 days
Overtime « 2 days (1 day each for New Year's and Menorial Day when
he worked at request of University.)
Without pay - 3 a. (additional time off beyond vacation and sick
leave.

MARY SMITH — Clerk-Steno I
Vacetion - 13 days (7 days earned under University policy in operation
until January 1, 1943; 6 days earned under Civil Service
rules since January 1, 1943.)
Sick leave -— 0
Overtime - 1 day (Memorial Day, when she worked at University request.)
Without pay - 0

Allowances are to be determined according to the rules of the Civil
Service Department which were outlined in the letter of June 26, 1943, from this
office.

I am sorry to impose this additional bookkeeping on your office, and
trust that it will not prove to be burdensome.

If you have any question on application of the regulations to members of
your staff, please feel free to call this office.

Sincerely yours,

RAYMOND NICHOLS
Executive Secretary