University of Kansas
Lawrence

Office of
The Chancellor June 19, 1940

TO DEANS AND HEADS OF DEPARTMENTS:

In order to keep within the out-of-state
travel allowance set by the Board of Regents it is
necessary for us to make up a budget for the fiscal
year starting July 1, 190.

Will you kindly send to my office not later
than Monday, June 24, a list of out-of-state trips
which you believe members of your staff should make
next year at state expense, This should include the
name of the individual, the purpose of the trip, the
approximate dates and probable place, and the esti-
mated total cost distributed between railroad fare,
Pullman, hotel room, and meals. Please make your
report on the attached form.

Trips made under grants from the Graduate
Research fund should not be included. These items
will be covered in the request from the Graduate
School.

There is a law at present in force requiring
that we file with the State Auditor the advance written
approval of the Board of Regents for all out-of-state
travel. Requests made after the 1940-41 travel budget
is approved should be anticinated far enough in advance
for their inclusion in the regular Board of Regents
minutes, which are written on the 15th of each month.

DEANE W. MALOTT,
Chancellor