Decomber 4, 1943. Rev. T. H. Asuman, President, Lawrence Community Chest, Lawrenee, Kansas. Dear Ted: | I acknowledge receipt of your letter of December lst calling a meeting of the Board of Directors of the Lawrence Community Chest on Monday, Vesember 6th. At the last meeting on November 19th I had a varsity basketball game and was supposed to meet my boys at 5:30. I was so late getting awey from this meeting that I did not even get to meet with the boys preliminary to their dressing period. Therefore, I sacrificed one of — my oe jobs for a lot of discussion which I thought was utterly foo ° The man who knew a1] about the constitution and by-laws of the organization, John Brand, told you than that such a motion was wcon- stitutional, and the reason they voted to take the money out of the Fire Works fund was so that it would be in line with the constitution. Therefors, I consider the discussion thereafter foolish conversation, and then to have them pass a motion and vote for something that every- one knew was unconstitutional, if they paid attention to John Brand, was very silly. : Meetings like this are where minutes are kept and hours are wasted. I do not have time enough to spend on such meetings as this. Every afternoon from 3:30 on one of my uost important jobs is coaching my varsity basketball team. | Hereafter I will let you people settle ite Very sincerely yours, Director ef Physical Education, FCA: AH Varsity Basketball Coach. 5 = E : : wets i oe fai : LARS ei Oe ii ar 4 i tid ehh ccc Bini oi kk a aie a cn ES ne a eR HR ba id Melman ri 4 A tallies br a oh SL aaa ie aa a ai ab OM eee bin hie Ba Ber ie ea ay bees Enon one DE pas! si pein ek aif pel aA SAE a nee SAN Ne ke AT ae TASS Se IRN RO SIR SGC ow Ot SSS eats mended ae Ag URE Led, ae aos , aeete rear tgs PRRs ‘ Chek eden ee # eeseh Ss Oe eae So OT og Ae aR] ce SO RG ee Pieetseey Monae Abang a uae iin goes eee Pe b> Seateeea Ghee a Sat SERS, : BOARD OF DIRECTORS MiuavVing LAWRENCE COMMUNITY. CEEST 4:30 P.M. November 19, 1943 Rev. Aszman, President, Presiding Present: Dr. Forrest C. Allen Mrs. Deal Six Rev, T. H. Aszman Mrs. A. B.: Weaver W. T,. Allen A, E. Woestemeyer John Brand 4 @oorge Hedrick Ruben Fox Pearl Carpenter M. N. Penny Lisle Eby The meeting was called to order by the President, Mr. Asgman. Minutes of the last meeting, August 24th, were approved. The first item to be considered was the report of the Finance Committee. Mr. Aszgman called on Chairman Fox to present the report; Mr. Fox read the report and a discussion followed. It was moved and seconded that the report be adopted as read. Mr. Brand raised the question of the cash balance from last year. Mr. Fox replied that the amount of $900.00 was applied on this year's campaign and the remainder invested in bonds. A total of 43,589.00 has been invested in bonds, purchase price, including $700.00 of the Fourth of July Funds, It was suggested by Mr. Brand that this distribution be shown in a financial report. Mr, Brand moved to amend the above motion by adding it be approved when a complete financial statement is attached to the report. Seconded by Dr. Allen. Carried. Mr. Brand asked about the surplus at the end of this year after the allotments are all paid. There willbe a surplus of (1,507.84 at the end of the year according to Mr, Fox. It is understood that the Chest will receive some additional cash as pledges made during the campaign are paid. It was moved and seconded that a vote of thanks by the Chest Board be extended to Fritz Elvig, General Chairman; Art Weaver, District Director; Mrs. Six, Dr. Allen, W. T. Allen, and the entire campaign organization for their outstanding leadership and service to Lawrence and Douglas County for this most successful campaign. Carried. The next item to be considered was the $3,000.00 for local use for the entertainment and recreation of servicemen in this immediate community. A leugthy discussion followed. Dr. Allen brought up the matter of a roster of the boys in the service from Douglas County, to be located on the vacant lot immediately north of the City Hall. It was the concensus of opinion of the Board members that it be in the form of an honor roll rather than a sign board. A rather lengthy discussion followed on the subject, including cost and method of financing such a roster. LAWRENCE COMMUNITY CHEST CHAMBER OF COMMERCE LAWRENCE, KANSAS December 1, 1943 Dear Fellow Board Member: On examination of the Constitution and By-Laws of the Lawrence Community Chest, I find that the action taken at the’ last Board meeting, November 19, 1943, violates the Constitution at several points. I consulted with several members, whom I thought best qualified, as to the inter- pretation of these sections in the Constitution and on our common agreement, have decided to call a meeting of the Board at the Chamber of Commerce rooms for Monday, December 6, 1943, at 4:00 P.M., for reconsideration of this action. That you may know and be considering the matter, it is at three places that the constitutionality of the section taken November 19th voting $1,000.00 of the Chest's funds for the purpose of erecting a temporary sign board for the displaying of names of men in service from Douglas County is under question; namely: (1) The action is in violation of Article II, "Purpose and Methods of Work"; Sections 1 and 2 of the Constitution, in that the purpose of project for which money was voted is not covered in constitutional provision: Section 1: "To promote cooperation and service adequate to the needs of the community among social service agencies, and to assist in the organization of new social service agencies when necessary", Section 2: "To receive cash subscriptions, notes, promiscs to pay, gifts and bequests and to collect same and to disburse funds held by it amongst agencies organized and existing for social, philanthropic, correctional, or preventive purposes", (2) According to Section 2, quoted above, an agency must be in existence to vote money to, ("to disburse funds held by it amongst agencies organized and existing"). (3) The action further was in violation of Article IX, "Budgets", Section 2, of By-Laws in that the required procedure was to refer "emergency cases" to the Budget Committee for. review and recommendation to the Board of Directors. This section in full reads: "Tentative budgets for participating agencies shall be arrived at on or before thirty days prior to the annual campaign, except that should an emergency arise before or after the annual campaign, involving a change in this policy or a material change in the tentative budgets, the state of the emergency and the need for the change in policy or budgets shall be submitted promptly to the Budget Committee for review and recommendation to the Board of Directors", I hope there may be a full meeting of the Board as this is a matter of great importance to the future welfare of the Com- munity Chest and of welfare agencies in our city. Sincerely, 72 2 THA/ef Theodore H, Aszman, President Mr, Brand moved that $700,00 be appropriated from the Fire Works Fund for the purpose of building the honor roll to the boys in service from Douglas County. Mrs. Six moved to amend the motion that the Finance Committee figure the best place to get the money. Seconded by Mrs, Weaver. Mr. Fox was not in favor of accepting this responsibility as he felt it was putting the Finance Committee on the "spot", The amendment was withdrawn by Mrs. Six. The original motion was then voted on and was lost by a vote of 6 to 5. a Mr, Woestemeyer then moved that an appropriation up to $1,000.00 be made out of the Community Chest General Funds to finance the project. The following voted in the affirmative: Dr. F. C, Allen, W. T. Allen, M. N. Penny, Mrs. Six, Mrs. Weaver, Mr. Woestemeyer, Miss Carpenter, George Hedrick and Lisle Eby. Negative: John Brand, Ruben Fox. Mr, Aart Weaver was invited to attend the meeting so that the board members could ask questions pertaining to the National War Fund overage, and the administration of the funds. Mr, Weaver stated that the first $3,000.00 collected was to be retained for the recercation and entertainment of servicemen in Lawrence. There was considerable discussion regarding the division of the overage between the Community Chest and the National War Fund. Mr, Fox made the suggestion that he be allowed to set up the overage of the campaign two different ways so they could be compared and considored by the Board at a future meetingi Mre Weaver requested that the Community Chest Board assume the responsibility of administering the $3,000.00 fund for the recreation and entertainment of servicemen in Lawrence. Mr. Brand moved that the Community Chest Board accept with thanks the responsibility and agree to administer any funds turned over to them by the National War Fund Committee for local war Sund use. Seconded by Mr. Penny. Carried, On motion by Mr. Fox, seconded by Mr. Woestemeyer, the group voted to adjourn subject to the call of the President. Carried. Adjourned. MINUTES oF om ‘MEETING OF COMMUNITY CHEST BUDGET & FINANCE CORT ——n Or er ee Pe Brinkman Dean Je O. Jones Ruben Fox ~*Rev. '. He Asamen George Hedrick Chad man Ruben Fox presiding: or the purpose of reviewing Pesu : n the combined Command ty 6 Bnei aign and to work out plans for division of Rema, » 8 l of bills and peti ith the snakes te was - sident of “the Community Chest. oS “the first matter of business” to be diseussed was the anid ie bale ances on 1 Pied es that were made in the 1942 Commnity Chest — Campaign. A list was presented to the Committee showing the | names ¢ the | bseribers and the amount unpaid. The total of — this list was $86.50. It was decided to write these subscribers i letter calling their attention to this item and see if at amount could be collected in this wr ‘yeport of the National War Fund and Community Chest — nowed _total subscriptions of $37,265.16, with cash ‘ ) 3 to be peid later of 42,622.02. ‘sa the Aiseusston, eke Brinkman made a motion that the ae and Finance Committee recommend to the Board of Directors nag located b etween the on pled, 3 and the expenses of the campaign ance of the subscriptions, amounting 1 83 ounts received be allocated on 70% to The National War Pund _ Motion peeonded by Dean J. O» Jones. After the statement that Mr. A, B, Weaver, District rector of the National War — in agreement with this ai ecation, the motion passed unanimously i ee pages Fs Bi ; eins es STATEMENT OF WAR FUND AND COMMUNITY CHEST FUND ALLOCATION MADE ON NOVEMBER 16, 1943 oo 7 Comunt ty : we woimgen oe ome Cash Received 26,645.26 ea ah 7 ae _ C i “Aintritbatine overage euly “cash gollected to date November 16, 1945 was allocated, Falance to be allocated when collected at some later date, Distribution of Overage 70% of $5026.14 3,518.30 | S0% of $5026.14 , 1,507.84 5,026,14 Total of Funds 24,212.30 10,430.84 34,143.14 Less Expenses and Adr strative Costs (Division of & 4.50% on exe enses of $664.48 and out of es= imated total var an. costs the War Fund to re val al Cos of rh estinated Adm. 582.24 802,24 1,384.48 23,630.06 9,628.60 83,258.66 The following motions mating recommendations to the Board of Directors covering the items shown were passed, 1. Motion by Mr. By inikmang seconied Rg Dean J,0,. Jones, that the total campaign bills of $664.48 be paid. 2, Motion by Mr. Brinknan, seconded by Dean J,9, Jones, that the total allotments to agency members be “eenere as shown in the budget for the entire year. 3, Motion by Mr. Brinkman, seconded by Dean 3.9, Jones, that the full aa requasted of $2 $20,694, be paid to the fetional War * 4. Motion by ur , Brinkman, seconded by Dean 3.0, Jones, that the monthly allotments "tor November and December be _— These ahhounts being as follows! LS RE Boy Scouts $125.00 $125.00 | Girl scouts 6.35 — —- BBB Joint Christian council 22.90 22.90 K.Us-YelsCAe 79.16 78.16 K,Us-¥eW.C.A. 75.00 75.00 Social Service League saci ce 58.33 allotments are one twelfth of the total amount segs it spams ae allotments are based on a schedule es outlined by them and are for varying amounts. 7a Js O Jones ressed his desire to resign from the et Pinanee Comm it due to his ge eee o attend the meeting . Te was a that the matter be @o maibeved — before ‘aatias was Te. baa being 2 no further business the » meeting was eajourned. FINANCIAL STATEMENT FOR LAWRENCE COMMUNITY CHEST oct, $0, 1945 Balance of July 14, 1943 § 4,384.64 RECEIPTS: Payments on pledges 163 .50 a errr Fp 0ee tt DISBURSEMENTS FOR AUGUST, SEPT. & OCT. Salary for August 44.55 a Salary for Sept. 4.4.55 Salary for Oct. 294.55 August Allotment 624.99 Sept. Allotment 634.99 Oct. Allotment 625.11 office supplies elect ist. Nat'l Bank--Series F Bonds 1036.00 4-H Voce. Fair expense Slee t We ee oe ee ee ee ee ern 5,644.79 903.39 New deposits during 30,200.14 campaign . se EE Ts Mo ae Fank Balance of Oct. 30, 1943 31,059.11 Plus money received 163.50 : , S1,cve