UNIVERSITY OF KANSAS
Lawrence

Office of ‘ September 4, 192
The Chancellor

TO DEPARTMENT HEADS:

We have just been informed that the State Civil Service procedures as regards
payrolls became effective September 1. All payrolls were frozen as of that date
and requests for changes of any sort are to be made through the Chancellor's Office

on specified forms.

Copies of the rules and regulations will be sent to you at a later date, but
in the meantime your attention is called to the following items:

1. Payroll Report
Please send to the Chancellor's Office at once an alphabetical list

of your irregular payroll (including students) as of September 1, giving
the following information in each case!

Name: Last name, first name, middle initial.

Home address: Personal address, for receipt of mail.

Telephone: If no telephone, write "none".

Position: If wnder Civil Service, use title assigned; if not
allocated, leave blank. If not under Civil Service,
use current payroll title.

If a student, write "student". Under the law a person
who is giving the major share of his time to a job
comes under Civil Service and is not a student.

Effective Date: First duy of present period of employment al v ¥
(i.e., employment uninterrupted except by earned co
vacation, sick leave, or leave without psy not
exceeding one month. Example: 10-11-39.

Birth date: Date of birth, as 11-12-18.

Salary: Give hourly rate, and indicate whether "part-time", or

| "full-time". if Fa

Please restrict your report to your September 1 payroll. Any change
from this date (either addition of an employee or a resignation) is to
be made through use of form 116, 202, or 204, described under item 3
below. If you had no one on your irregular payroll on September 1,
report "none employed us of September 1."

No particular form is specified for this report, and you may feel
free to report in the manner which seems convenient. Since the data are
to be transferred by the Chancellor's Office to individusl Roster Cards
for transmittal to Topeka, prompt cooperation with this request will be
ereatly appreciated.

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