UNIVERSITY OF KANSAS
Lawrence

Office of the Chancellor . September 16, 1913

1, Student Help on Hourly Basis Exempt from Civil Service, The
Civil Service Department has just ‘announced that on the basis of an opinion
of the Attorney General, students employed on an hourly basis have been
exempted from Civil Service procedures, This means that (1) the appointment
of students employed at an hourly rate no longer need be reported on form
CS~204, and (2) that proposed change in the hourly rate of student help
no longer need be submitted.

From now on only two procedures will apply to student help working
by the hour, The first is to prepare the irregular payroll form at the
end of the month, Please be sure that the position is clearly marked
"Student", Time for hourly student help not so identified will be withheld
from the payroll until the necessary correction is made by the department
concerned, The second procedure is to make sure that every student on
your payroll has been notified to file Withholding Tax Exemption Certifi-~
cates with the Business Office as soon after his beginning date of employ=
ment as possible,

Please note that the Civil Service procedures have not been
changed in the case of students employed on a regular basis at a specified
monthly salary. As in the past, CS=204 is required to report an appoint-
ment to the regular payroll and a memorandum isto be used to request a
Change of rate or status,

2. Irregular Payroll Titles, On the irregular payroll time
report, it is essential that the correct title of the person be given in
the space marked "Position", For a person in the classified service, give
his Civil Service classification; if he is Janitor I, do not call him
Janitorial Assistant. For a student, mark the form "Student Typist", or
"Student Janitor", as the case may be, or simply "ants " For m in«
structor, write in "Instructor,"

Failure to enter the employee's correct title on the time
report will result in the time being withheld by the Business Office for
correction by the department at a later date.

Sincerely yours,

RAYMOND NICHOLS
Executive Secretary