Atchison, Kansas
July 31, 1941

Dear Board Member:

In assembling this first Unit Packet for you
I have thought of the many differen’. tasks you are
called upon to do in Parent-Teacher work in your
communities, aside from your work on the board.
Because of this, I have included any material I
thought would be helpful to youre

The present conditions are a challenge to

Parent-Teacher leaders to retein and strengthen

 

our present units, as well as ic organize new ones
at every opportunity. I am sure each one of us
feels this is one of our most important obligationse
Since our organization is concerned with the welfare
of children and youth, we must work with renewed
effort toward the kind of homzs, schoois and comm~
unities that are essential to their well+beinge

~ am looking forward to our association togethere
Wishirg you a successful and pleasant P, Te Ae year,

I am sincerely,

athe au. pre «ed iaceg—

Heien Louise Emery

HLE/ry . State President

this packet contains: ,

Manual Councils Membership Cards
By-Laws- Projects & Purposes What Parent-Teacher
Resolutions Schools of Instruction Membership Means
Findings Food For Fitness Publications Oder-

Objects Kansas Home Accident's Blanks
CALENDAR
File For Future Use

Names of state officers, state chairmen and district directors,
with their addresses are given in each issue of the Kansas
Parent Teacher.

OBSERVE "Membership Enrollment “Jeek" September 22-27, set
aside by proclamation of the Governor.

SECUKE subscriptions for National Parent Teacher Magazine

and Kansas Parent Teacher Magazine.

SEND name and address of your National Parent Teacher Magazine
Chairman to Mrs. Jesse Wire, 830 South Poplar, Ottawa, Kansas,
state Chairman.

If your By-Laws have not been approved, send them to Mrse We
Re Loder, 723 E. 7th St., Hutchinson, Kansas.

OCTOBER _
S2ND State and National membership dues to State Office, Suite
9, Blair Building, Atchison, Kansas.

PLAN to send several delegates to your DISTRICT CONFHERINCE.
NOVEMB SR

P, T. A» ROUNDTABLES, heid in connection with State Teacher's
Conventions.

OBS2iVE “American Education Week."

SEND delegates to Conference on Leadership Training and Program
Planning at Lawrence, Kansase Theme--"TODAYS CHALLENGS TO
WOMENS ORGANIZATIONS."

DEC AMBER

SEND additionel membership dues.

cae owen ee 2|

PENNY PARADIS for State Student Aid Fund--Send gifts to State
Offices

FEBRUARY
OBSERVE FOUNDER'S DAY with a special program. Send Founder's
Day Gift to State Office.

aLSCT Unit Officers. Send name and address of newly elected
president to the State Office. THIS IS VERY IMPORTANT.

MARCH

SIND additional membership dues. All State and Netional
monics must be in the State Office on or before March 15.
S2ND all reports in to place indicated on blank.

ELACT delegates to State Convention.

APRIL

SLATS CONVSNTION--in Hutchinson, Kansas, April 15-16-17.
LOCAL UNIT REPORTS must be in State Office before April 15.
SUMM&GR ROUND-UP registration should be sent to the State
Chairman, Mrs. Harry Stewart, 1122 Vottier, Manhattan, Ks.

MAY |

INSTALL new officers. |

SEND delegates to NATIONAL CONV=NTICN in San Antonio, Texas.
SEND subscriptions to National and State magazinese
Dear Membership Chairmen:

iI hope you have had a restful summer vacation and that you
are ready to start the new school year with real parent-
teacher enthusiam, for you are responsible for maintaining
and increasing the membership of your unit.

The membership chairman is THE salesman for your association.
Urge parents to "Invest in childhood and youth with a Parent-
Teacher Membership." Set a high goal for your unit. The
foundation of every parent-teacher association is memberhsip.
A solid foundation helps make a successful local unite Select
your membership committees carefully--choose members who
understand the parent-teacher objects, purposes, policies,
achievements, and activities, so they can present them proper-
ly to all prospective members. Keep in mind that the parent-
teacher organization is educational.

To do an effective piece of work the membership chairman
should be a thorough believer in the parent-teacher movement;
he should like people and be able to meet them easily. He
should understand the work in your community, and also the
achievements and activites of the national, state, and local
organizations, so he may speak enthusically of the "ALL-
INCLUSIVE" membership.

The governor has declared the week of September 22-28, 1941
as PARENT-TEACHSR ENRCLLMZNT ‘JEEK. City daily and rural
weekly papers alike proclaim this act to their readers.

In the National Membership Conference in Boston three
questions were discussed. The following are a few of them:

1. How does the parent-teacher association serve the
community?
(a) Molds public opinion
(b) Sponsors supervised recreation
(c) Protects public recreation
(ad) Helps interpret the school's program
(e) Promotes youth guidance
(f) Keeps parents informed on what is going on
in community.
Eis
Who should belong? :
(a) Every citizen interested in preserving democracy.
(ob) Every citizen interested in the welfare of the
future generation
MEUVMSERSHAS
CHATRMAN
Mrs. Ge Goodson Wright, Route # 5, Newton, Kansas

SLOGAN ~ Every Home A Participating Membership.
GOAL - 48,000 Memberships in 1942.

OBJECTIVES =
Attain a high membership record
Retain last year's members
Regain former members
Obtain NEW members
Maintain high standard of membership work
Refrain from using petty devises
Train membership workers
Gain men participation
Every HOME a member
Sustain enthusiastic interest
Cooperate with community activites interested
in the welfare of children and youth

GOVERNOR PAYNE RATKER'S PROCLAMATION FOR
PARENT TEACHER ENROLLMENT WEEK, SEPT. 22=27, 1941

HOW ~
Study 1942 Manual, pages 3, 12, 13 and 41-44.
Cooperate with Hospitality, Publicity, Program, and
Room Representative Committees.
Study your local by-laws pertaining to membership.
Organize and prepare material that will serve as a
guide to local committee workers.
Seek cooperation of the school administration and
Board of Education.
Stress the use of the ALL-INCLUSIVE membership carde
Compile a record book of all material that might be
helpful to next membership chairman.
Plan a membership teae
Understand "What Parent Teacher Membership Means",
and "Why A Congress Pe Te. Ae 2"
A vesper service for Sunday proceeding enrollment week.

A PARENT TEACHER MEMBERSHIP IS A SMALL INVESTMENT THAT PAYS A
BIG DIVIDEND.

Membership Certificates to be issued to -

1. New Associations

2. «associations making 10% gain
3. Associations making 25% gain
4. Associations making 50% gain
-~2=- Membership--Mrs. Ge Goodson Wright

111. How may members be enrolled?
(a) Secure worthwhile publicity
(>) Offer well-planned programs
(c) Personal visits to homes of school patrons
(d) Cooperation in community activities

Delegates from various states suggested many methods that
had proven successful in membership enrollment. These,
with others, wili be sent to you upon recuest from your
State Membership Chairman.

Kansas gained 2,561 members last year, so let us make our
goal of 48,000 strong’

Mrs. William Kletzer, National Congress President, says,
"Our organization must hold the line on the normal community
services to children in education, in recreation, in social
service, and in medical caree Regardless of what we do
today in national or international affairs, tomorrow must

be safeguarded, and the greatest safeguard for tomorrow is
the preservation of the physical, mental, and emotional
stability of our present generation of children."' To me,
this is a good answer to the question, "Why join the parent-
teacher association?" It is a challenge to every American
citizene Are you Going your part?

Study your state chairman's planse Ask questions. Your
chairman is ready to help you, and would like to have your
name and address. Send all inquiries on membership to her.

Sincerely,

Mrse Ge Goodson Wright
State Memzership Chairman
ANNOUNCING
the second annual conference on
GROUP LEADERSHIP and COOPERATION
to be held jointly with the conference on the
CAUSE and CURE of WAR
University of Kansas, Lawrence
Mov. 20, el, and 22, 1941

The Kansas Congress of Parents and Teachers is cooperating again this
year with the state organizations of the American Association of University
Women, the Federation or’ Business and Professional Womens' Clubs, the Fed-
eration of Womens' Clubs, the League of Women Voters, the Kansas district
of Y.W.C.A., the committee on the Cause and Cure of War, and the University
of Kansas, in making these conferences possible. The officers of your
state organization feel that a great deal of worthwhile leadership may come
from attending these meetings and hope that each unit will feel that they
ean send at least one delegate.

The purpose or this joint conference is to bring together leaders of
these organizations to discuss how by better cooperation and by better
leadership that a program can be developed which will have better contin-
uity of thought and purpose. Probably at no time in our nation's history
has there been a greater need for unity of thought and action than at the
present time. The present scattered activities for defense present an ur-
ge. necd for coordination, for leadership and for the elimination of
wasted effort.

The joint conference will open at 11:00 o'clock Thursday morning and
close with a luncheon meeting on Saturday noon. The conference will adjourn
in time for those who care to attend the Homecoming football game between
the University of Kansas and the University of Missouri.

There will be a simall registration fee which will be charged to cover
only the cost of the program. It is suggested that expenses be held to a
minimum by various groups arranging to fill a car with delegates from a sin-
gle community or communities. Desirable lodging may be secured close to the
campus at a minimum charge (75 cents a night per person for a double room
or $1.00 a night for a single room)... Organizations within casy driving dis-
tance of Lawrence are urged to take advantage of their proximity by sending
as many delegates as can attond either part or all of the joint conference,.
A special club fce will be worked out.

Copics of the program will be available by October 25. Simply address
your lettcr or post card to the Univorsity Extonsion Division and a copy of
the program will be scnt you promptly.
SELECTION OF CONVENTION DATS (SASTER, APRIL 25)
MOTION’ by Miss Thompson to have the Convention on April
14, 15, and 16. (CARRIED)

HLECTION OF ONS MaMBER FOR BOARD’ OF TRUSTESS FOR STUDENT AID,
Je Le Sharp and Rev. Fred Smith were named.
Rev. Smith was elected, receiving 27 votes.

RISIGNATION

Mrs. LeRoy Arnold, newly elected Seventh Vice President
resigned as Program Chairman.

MOTICN by W. ki. Richards to accent resignation. (@ARRI™'
Mrs. R. A. Seaton, Manhattan, and Mrs. Donald C. McRae,
Kansas City; were “nominated to fill vacancy. Mrs. MeRae
was elected, receiving 16 votes.

ELECTION OF NCMINATING COM TS

 

Nominations were called for. The following were nominated:
Hazel E. Thompson, Harry Dawdy, W. T. Markhan,Toneka; Mrs.
De D. Harbaugh, Coffeyviile; Mrs. Chas. Snider, Salina;
Mrs. A. D. Lowe, Wichita; Is. €. B. Sherwood, Hugoton;
Mrs. Geo. Winters, Wichita; Mrs. Fred C. Barber, Concordia.

MOTION by W.‘M. Richards that each person cast a ballot fr
five persons, ranking name in order of choice and that the
five low totals be declared elected. (CATRI™D)

 

 

SELECTION OF DELEGATIS TO NATICNAL CONVENTION
«

San Antonio, May 3-7.

MOTION by irs, McCamant to send the Editor of the Kansas
Parent-Teacher as a delegate, exvenses to be paid from
bulletin funds. (CARRI7D)

Others named-‘were: Mrs. W. D. Grover, Kansas Citv; Mrs.
H. D. Fugate, Wichita; Mrs. A. T. Jenkins, Kansas City.
MOTION by Mr. Richards that the Prosident. issue cards, as
far as possible, to others desiring to attend convention,
(CARRITD)

SELECTION OF PRESIDENT'S ALTURNATE ON PATIONAL BOATD OF

EF / NAtcsp<

 

Mrs. W. R. Loder, First Vice Fresident, Mrs.-E. @. Miller,
Second Vice President, and Mrs. Ben McCamant, Secretary,
were named. MOTICN bv Harry Dawdy that these three be
named as Alternates in the order named. (CARRI™D)

APPROVAL OF BUDGST FOR 1942-43.

The Secretary read the proposed Budget (Appendix V).
MOTION by Mrs. MceCamant to adopt the Budget, subject to
changes found necessary and approved by the Executive
Committee. (CARRI=D)
APPOINTITENT OF BUDC™T COM TISE

The President appointed W, T. Markham, W. I’. Richards,
and Mrs. McCamant to the Budget Committee. .

MOTION by W. M. Richards that the Budget Cormittee sub-
mit a prepared budget with two yarallel columns, the
first showing appropriation for each item for current
year and the second column showing proposed appropriation
for the ensuing year. (CARRIZD).

MOTION by W. Me Richards to rescind action taken by

Board under section "Election of Nominating Committee.”
(CARRI™D) |

MOTION by Mrs. Leo Stewart to -cast another ballot, voting
for five, those getting the highest number of votes to be
declared elected. (CARRITD)

Mr. Markham was granted privilege of withdrawing his name
from those named.
Ballots were again passed and vote cast.

BOUND COPY OF KANSAS-PARENT-TRACISR. PRESENTED

Mrs. J. W. Oursler presented a bound copy of this years
nine issues, a gift from the Zona Printing Company. MOTION
by Mrs. McCamant to have office secretary send a note of
appreciation to the Zona Printing Company. (CARRISD)

STUDENT LOAM FUND

 

MOTION by Mrs. Reece Bowen that the Board authorize the

4500.00 in the Student Loan Fund be apportioned to the five
cooperating colleges to be invested in young peoples lives.
(CARRI@D). ;

REPORT OF TELLERS ON ELECTION OF NOMINATING COMMITTEE

A tie vote of seventeen for Harry Dawdy and Mrs. Barber.

MOTION by Mre. Steven that Mr. Dawdy and Mre,. Barber leave

eH room and vote be taken by voice to break the tie vote.
CARRI@D).

Those elected to the Nominating Cowmittee for 1942-43 were:

Mrs. Geo. WinterS-----<-9-------- 25
Mrs. D. D. Harbaugh----<---+-----=- 2b
Mrs. A. BE. LoOWe@--~------s--5-5--- 18
Mrs. C. B. Sherwood ----<--~<------ 18
Me. Harry Dawdy-------~-------~--19

RECEIVING HOM’ FOR CHILDREN

WOTICN by Harry Dawdy that the Board of the Kansas Congress
of Parents and Teachers go on record as sunporting in vrin-
ciple the report and suggestions made by the State Advisory
Committee on Children's Institutions for the establishnent
of a Receiving Home for the scientific study and observation
of children tmo are nade wards of the state. (CARRIED).
 

K, S. T. A. LEGISLATIVE PROGR!

MOTION by W. M. Richards ee this Board rec
local units make a careful stucy of the Legi
of the Kansas State Teachers Association. (C

commend that all
slative Progrem
CARRI: 39) °

ADJOURN 2D

Attest: Wrse. B. W. tmery Signed: Mrs. Ben McCamant
Presiden Secretary

 

 
Avvendix if
Exhibit I

STATEMENT OF CASH RECE IPTS AND DISBURSEMENTS
March 16, 1941 to March 16, 1942

é ¢

Cash Balance, March 15, 1941:

General Fund------------ es nr rrr mone ceeeee A 652. 93
Student Loan Fund------------ wen nn enn eee $77.82 9 5,230.7:
Cash Receipts--General Fund:
DUG Gee o 6 ee 66 6 5 oe Se eee “9 230. 60
Pounders Day Gilta-<<«seeooee ee er reese ALL. 31
State Convention Registration FeeS----------9~ 510.20
Sniléing and Loan Dividendse<<<e+++s4--~"ee"e= 80.00
Sale of Bmblems----------- nnn ren 252.38
Publications, Correspondence Courses, etC.---- 81.10
Refunds-- :
Past President--Personel Fund---~---~:- eee 51.46
Past President--Office Fund----------~~ — eam cat.
Bank Charge----- 99 n nn ee
Cash Receipts--Student Loan Fund:
Life Member ships---<--<<---- 3 errr rrr rn 80.00
Other Gift S-------- 9 eee nnn 353493 :
Building ani Loan Dividende+---------<+---<<--- 12,00 3 “445.9
Total Cash Receipts------ wee eee ene 9; T00.7"
Total Cash Available-~---------------- fh 331.5.
Cash Disbursement s--(Exhibit II):
General Fund------------ 9 rn errr 39, 643. 96
Studéaént Loan Fund<<-<<<<-<<---er terre rr ere 206.00 .
Total Cash Disbursement s mene enn ann 9,843.5
Gash Balance, March 16, 1942:
General Fund---- a ee em, 83. er §1
Student Loan FPund-----<--- -<-ce rr cers ttre $23.75 %h,487.5

Balance Represented by:
Bank Deposit=-Commercial National Bank,
Kansas City, Kansag-<--<<-8<e ee enon nen een en ns 43, 817. 61 ‘
Cash on Hand---------<--+------ eee ee "669.95 4,487.5
Exhibit IT
STATEMENT OF CASH DIS SBURSENE rNTS
March 16, 1941 to March 16, 1942

Cash Bisbursements--General Fund:
Office Expense--

Rent i A ee aie ee Se eee & 393.00
Telephone- --~-- ee ee eer ren nnn 54.50
Tolls and Telegrams ----~--<------- nee eee nn 58h
Light ----------------- ee nn err n ne --- 8.16
POStAR Cn mn a en er een ne a29-33
Printing and Stationery------ eee oeee- = 113275
Supplie S-------- 2 ee een 252.66
Clerical Help-------------=----- n-ne 875.00
Books and Pamphlet s---~------------ eee n 20.25
Equipment --~-~------ eee enn een 63.93
Fidelity Bonds---------------- rere ern ener en 15.00
Transportationq<---<9— ne eee een een een 90,15
General ExpenSe----------- eee enn eee rence n- 3.05
President --
Travel ---- Hp enn ne rrr nnn 385.00
Personai- ------ ce a 25.00
Conf erence ¢---~ - --~ =~ ee ee nnn een 164.57
Past Presicent (Unexpended alance Refunded,
$55.61) ~- ene ene ene ee eee enn 100.00
First Vice President ---<----------- enn nnn Be10
Se cretaryq---- n-ne eee er ne tae 17.48
Tr eo SUP Cl - = - ee eer rrr re 215.00
Officers and Committee Chairmen-------------- 125.99
Board of Manager $----------- ene ee eee ern ‘431.16
Convent lon----~-----<------ eee eee 13270.
National Due S~~ ---- ene een e ee een 2,883 10
State Panurena- een ner ree ane we ee eee 77 60
Founders Dey Gift $----------- een eee een nnn She: 2k
Dire Ctor frm - ee eee ne rr rrr rer nen 70.06
Extension Department ---3--------- eee reer enn nn 21.04
Exhibits ------~---- + oe ee ern 125.03
District Directors ------------- eer 493.17
Fmb] emS ------- --- 22 en eee ern 240.93
Audit ------- =~ -- -  r  n nt ten 50.00
Subscript ions---~------------ 99) eee ee 104.23
MOVinG--+---- ~~ - 2 en rr renee 17.00
Miscellaneous-------~-------- + 22 ee eee 9.16
Dues Refunded--~------~----~-------------------- " 3.00 3 9, 643. 96
Cash Disbursements--Studeht Loan Fund:
University of Kansas-Comm. on Loans and Awards “200.00
Total Cash Disbursements (Exhibit I) * 9,436.90

é

Respectfully submitted,
Fred Smith, Treasurer.
APPENDIX III

REVISIONS TO BYLAWS
AS-approved at the Twenty-Ninth Annual Convention of the
Kansas‘Congress of Parents and Teachers, Hutchinson, April
35, 16, 37, t9e2,

ARTICLE 11 OBJECTS
In two sections. Change to one section. (A change in form
of set-up).

ARTICLE. 111. POLICIES
Section 2. First sentence becones Section 1. Amend by
striking out the word "purpose" and inserting the word
"program", and aftor the word “cducational" add, "And shall
be developed through conferences, committees and projects.”

Reading, "The program of the Kansas Congress shall be
educatiohal:and shall be developed through
conferences, committees and projects.”

Section 1 becomes Section 2.

Section 2. Second sentence becomes Section 3. Amend by
striking out the word "techhical" snd inserting the word
todministrative”.

Reading, "The Kansas Congress, its districts, councils,
and local units shall not seek to direct the
administrative activities of the school, nor to
control their policics.®

Section 3 becomes Section 4. Amend by striking out "but shall"
and inserting "and may". Strike out "none but" amd tmsert
"they may" enter into membership with conference groups or
coordinating councils uniting for child welfare ind making no
commitments which bind their mombor groups.

Reading, "The Kansas Congress, its districts, councils
and local units may cooverate with other organ-
izations and agencies active in child welfare,
and mey enter into membership with Congress
groups. They may enter into membership with
conference groups or coordin:ting councils
uniting for child welfare and making no commhitt-

ents which bind their member groups."

ARTICLE IV MEMBERSHIP
Section I. Strike cout the words "all persons who arc” and
insert "any perscn!. Strike out the word "members" and insert
"to member", Strike out the last sentence.

Reading, “Any person intorested in the objects of
the Kansas Congress, may become a member."
Section 2. First line--strike out the word “active’. Strike
out "which"* and insert "who",

Reading, "The membership of the Kansas Congress shall
consist of the individual members of local assoc-
iations who heave paid dues to the State Office
as herinafter provided in Sec. 2 of Art. X."
“"~

Bylaws-Appondix III-Page «

Section 3. Strike out and substitute the. following:
"Any porson may become ea life member upon payment of the
foe hereinafter provided in Article X-Section 4."

ARTICLE VII-CONVENTIONS

Soction 2. Sixth linc--aftor the word "mombors" inscrt "or
major fraction thereof?!

Reading, "Zach local association shall be entitled to
be represented at the convontions of the Kansas
Congress by its Prosident or altcornate, who shall
be elocted by the association, and by one delegate
or alternate for cvery twenty-five mombors or
major fraction thereof as shown on the books of
the State Treasurer."
Section 3. Strike out “county, city, and community.”
Reading, "Zach council shall be entitled to be represented
et the conventionsof the Kansas Congress by its
President, or alternate, chosen by the council."
Section 6.
Sixth Line--aftcr the word "members" insert "or
major fraction thereof."

Reading, "The Kansas Congress shall be entitlcd to be
represented at the snnual convention of the
National Congress by its President,‘thrce other
stete officers, or their alternates, and one
delegate for each one thousand mombers, of major
fraction thereof, in good standing as shown on
the books of the Naticnal Treasurer. The selec-
tion of the delegates and.their: alternates, shell
be made or authorized by thc State Board of Man-
agers. The President may be empowered by the
Board to fill the quota.

ARTICLE X DUES AMD FUES
Section I- In first line, strike out the word "active." In
the fourth line strike out the word "active." Add the word
tthe" before "state" and before “local”, ond the word “unit”
after "local" in the first sentoncec. ,
Reading, "Ducs for membership shall’be all inclusive for
membership in the National, the stateand the local
unit.”
ARTICLE XIII LOC’L ASSOCIATIONS AND COUNCILS
ection 2;3,4. Strike out, cnd substitute:
Section 2, Reading,:"*Councils may be orgonized in cities,
countics, and other areas designated by the State
Board of Managers for tue purpose of conference and
cooperation of local units.”

fet
Bylaws- Appendix III-Page 3

é

Secticn 3,

Section 5.
page 5.)

Reading, "Councils may ve organized in cities
where there are three or more associations in
meribership, and in counties or other areas where
there are five or more associations in membership.
Only congress units shall be members of 2 council.
Councils shall be governed by Bylaws approved by
the: State Board of Managers or some officer or
group to whom the work is delegated. Councils
shall not legislate for local units."

4 ¢

Strike out.(Duplicate of Article 5, Section I,

 
APPENDIX IV.

FINANCIAL STATEMENT OF THE KANSAS PARTI'T-TEACHER MAGAZINE
tO
THE KANSAS CONGRESS OF FARENTS AND TEACHERS.

From April 1, 1941 to April 1, 1942
RECEIPTS

Balance on hand in Union National Bank, Apr. 1, 1941 $962.40
Membership Dues(1 cent per member from Congress) ---- 72.30

Printing Directory (310.00 per month}------+-------- 90.00
Subscriptions, 9 months, Apr. 1 to Apr. 1-3,487----- 859.60
Advertising -------------er enn rrr tne re 448.00
Cuts and MatS------------- nee rrr rr raet 7ea0
National Subscriptions(to be forwarded) ------------- 14.00
Tax on subsceriptionS------------ <n wee 18.65
Membership dues(to be forwarded ) -------------------- ee
DISBURSELENTS
zona Printing C6; 32,333 Copies, 9 editions-----~-- a1, 333.38
zona Printing Co., Mailing ~---- -- = - = + 69.82
AdGress Plates--------- ee ee rn na 75.89
City Postage----------- 9 nnn nnn 57.89
Casts and Additions-------<------- nee rrr errr 24ii3
Post Office Deposit----- ee wae eee 40,00
Postage for extra copies, statement s~suppLacs, change
Card So ---— a en ren nmr eae 50.00
Advertising Expens @-------- <9 ere errr rn --- 189.75
National Subscript ions (forwarded to N.C.P.T.)------ 14.00
State Tax Commission---------------- nee eer nnn Lise
Wichita Eagle Fngraving for cuts and mats---------- 10.01
Lawrence Conference Exp end n-ne een nee eee ee ee ere 15.00
American Fditorial Proess----<-- ere eer ere nee —— a0
tat LONELY <9 n-ne re re re nee an 8.16
Membershin Dues(forwarded to State Office)--------- 1.60
Subscriptions Blanks for Unit Packets*--------~---~ 5.62
Advertising Contract S------- 2 - ee ee ee ee eee eee + 864
Total Disbursements ‘ a 81,919.09
Bal. on hand in Union National Bank, April 1, 1942 ‘954,66

oe
ee e

Respectfully submitted,
Mrs. J. W. Oursler, Editor

Auditing Committee
Mrs. Geo. Winters
Mrs. L. R. Fulton
Mrs. A. D. Lowe
nT TAT Ty
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CC! Ct 2 ft ES ot - Wa

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1942
Buédesct

RNR RE = dN CR | RAR RTI AD a ON

Rent-Telssonc- 5hh7 250 516.00
as wie it
Postage, “WROFrSess
and Preight 305.00 LOO OS
Sunolies 23h619 206.00
Yelp - 655.00 £C0.CO
Forms, Stationery
rrinting 113475 215200
Books, Famphlets 26.25 160.00
Reuipment 63.95 200.00
Bonds 15.00 15.00
32070. 604 GeyLO s 00
PRESIDENT
Travel 4.25.00 400.00
Personal 85.00 100.00

200.00

SPT eae

8760.00

Dist. Conferences 164.57
8674.57

lst. VIGE-

PRESIDENT Lest 20.00
SECRETARY 17648 40.00
TREASURER 215,00 £4.5%00
OFFICERS,

COM ITTTES

CHATRMEN 125.99 150.00
EX, COMMITT=E 431.18 £25.00
STATE PAPE 577260 500.00
PRINTING DIRECTORY 90.00 3455.35 90.00
DISTRICT DIRECTORS |

State Convention 622.49 600.00
Field Service

(105 counties € 493.17, 525.00
45.00)

170.00
1295.00
300.00
$6181.00

District Conf.
1TT5.66-
heh. 32
S57 hile. 5h

MISCELLANEOUS
Total

1440.00

194 2=i3

Pronosed Ludget

516.CC

LCO.CO
aC 0 e CC
106C .00
fae00
100,CC
200.00
$2720.00

700.00

20.00
40.00
245400

150.00
450.00
500.00

700.00
525,00
170.00
1IISSOO™
300.00
6586.00

90.00 1465.00
 

OFFICERS

A

President

Mrs. E. W. Emery
Mt. Vernon Road
Atchison, Kansas.

First Vice President

Mrs. W. R. Loder
7238 E. 7th St.
Hutchinson, Kans.

Second Vice President

Mrs. E. E. Miller
812 North 8lst St.
Parsons, Kans.

Third Vice President

W. M. Richards
Supt .Of Schools
Emporia, Kans.

Fourth Vice President

Mrs. George W. Winters
622 N. Topeka
Wichita, Kans.

Fifth Vice President

Mr. C. M. Miller
Board of Vocational Education
State House
Topeka, Kans.

Sixth Vice President

Mrs. Norah Luther
Spearville, Kans.

Seventh Vice President

Mrs. D. D. Harbaugh
705 West Fifth St.
Coffeyville, Kans.

Secretary

Mrs. Ben McCamant,
1054 N. Topeka,
Wichita, Kans.

Treasurer

Rev. Fred Smith
R. R. No. 4
Kansas City, Kans,

A

Official Publication
The Kansas Parent Teacher

Editor—Mrs. J. W. Oursler
425 N. Waln
Wichita, Kans.

eee 1

 

 

KANSAS CONGRESS OF PARENTS AND TEACHERS, Inc.
Branch of the National Congress

Suite 9, Blair Building
ATCHISON, KANSAS

Moy 25, 19h2

Dear State Chairman:

This letter is to remind you that according
to our Bylaws each State Chairman should
send an outline of his years program to the
State Office to be acted upon at the Summer
Executive Meeting (J¥ne 26-27).

Please make your outline as brief as possible;
preferably one typewritten page. For your
convenience in making out your National Report,
it has been suggested that you include in your
outline this year, three questions to be ans-
wered by the local chairmen end returned to.
yous. This wiil give you a closer contact with
your chairmen, and a better idea of what 1s
being done in the units in your particular
field. Please have your outline in the State
Office no later than June 20.

Appendix I of the minutes of the Hut chinson
Convention is the new State Chairman Pro-
cedure, as adopted at the convention. A

copy is included. Flease study this carefully
oné file in your chairmen procedure books.

We feel that you will find many helps in

these new procedures. Please write the State
Office if we may serve you in any way.

= Sincerely yours
Jplr_d e ihe VIAL

Mrs. E. W. Emery t.
exe State President {

 
KANSAS CONGRESS OF PARSNTS AND TEACHERS
EXPLANATIONS AND PROCEDURES FOR STATE CHATRMEN.

The Board of Managers of the Kansas Congress of Parents
and Teachers is made up of three groups;‘namely, elected
officers, (10), district directors, (17), and chairmen (33).

Officers are elected by the convention body for a term
of tnree years.

District Directors are elected by the Zxecutive Cormittee
from nominations made by the districts. They are elected each
year in January.

Chairmen are elected by the officers and district directors
at the beginning of each administration, for a term of three
years. They may be reelected for successive terms.

Because of the work exvected of them, chairmen are divided
into two groups--those who deal with the procedure of the
organization and those who plan programs and activities.

The first group--those dealing with procedure, are selected
from the membership who are familiar with the procedure of
Congress work, he second group--those who plan programs and
activities, may be selected from within the membership or from
without. They are selected because they are considered to be
through’ education or particular interest and experience in the
wubject, well qualified for the chairmanship.

All chairmen must be members of some local parent-teacher
association while serving as a chairman. No Kansas association
eharges more than twenty-five cents per year dues.

Congress stationery is furnished to you from the State
Office. When sending in your requests, state what amount is
needed.

The Board of Managers meets before and after each annual
convention, which is held in April. You will be called into
at least one convention and Board Mectings, (with expenses
paid) during your term. You are privileged to attend all
conventions and Board Meetings. Chairmen often attend at
their own expense.
TA

PROCEDURES FOR CHAIRMEN WHOSE WORK D#ALS ‘JITH THE CONGRESS
ORGANIZATION OR PROCEDURE.

I PLAN OR WORE.

(a) In preparation, study the suggestions of‘your
National Chairman, Parent-Teacher Manual, and
other materials supplied to you from the State
Office. Use these insofar as they fit the needs
of your state. To these add your own idea.

(bo) Each chairman shall prepare a plan of work (one
page when typewritten, if possible) to be filed
in the State Office befors July 1 following his
appointment. Plans are approved by the mxecutive
Committee.

Tn preparing your plan keep in mind this thought--
what can groups of parents and teachers meeting

once @ month during tie school year, do to promote
your particular work? There are associations with
large memberships and associations with small mem-
berships; rural and urban ones; preschool, grade, :«
junior end senior high school associations.

(c) GENERAL OUTLINE. FCR PLAN OF WORK.
1-Objectives to be obtained.
2-Suggested Activitics.

II REPORTS

(a) An annual report (written on forms provided by tue
State Office) is to be filed.

(bo) Reports as required by the national cheirman shall
be made: keep one copy for your files and send one
to the State Office.

(c) Compile three questions to be sent to local units
for their yearly reports.

III CORRZSPONDRMCE

(a) Answer promptly all correspondence on the work of
your chairmanship.

(b) Keep a file of all correspondence which is essential’
and turn to your successor at the close of your tern,
together with copies of your outlines, reports, ctc.

TV. BULLETIN (Kansas Parent-Teacher )
Write articles for the Kansas Parent-Teacher. These

will be requested when desired by an officer in charge
of this particular work,
Z

A continued

Vi.

Vil.

Conduct conferences:and round tables when called upon.
You will be asked to conduct one or more conferences
at the conventionsduring your term. Some chairmen in
this group are called into each convention to promote
their work at this time.

Keep informed on National and State procedures(manual,
National and State Bylaws) and all information that
pertains to your chairmanship.

EXT UNSS
|
(a) Keep an or. expense account. This will be
called for befe the end of our fisesl yeror.
March 15.
(b) You will be allowed expense for:
1-Postags
2-mpenso( transportation, hotel end meals) when
celled in to a convention and Eoard of Managers

Meetings.
3-When dizected by the president to do a particular
piece of work.
TB

XN

PROCEDURES FOR CHAIRMEN "HHO PLAN PROGRAMS AND ACTIVITIES.

I PROGRAM AND ACTIVITIES

(a)

(b)

(c)

In preparation, study the suggestions made by
your National Chairman in the Parent-Teacher
Menual and other materials supplied by the State
Office, Use these in so far as they fit the
needs of your state. To them, add your own
ideas.

Plan of worke-Rach chairman shall: prepare a plan
of work(one page when typewritten, if possible)
to be filed in the State Office before July l
following his appointment. Plans are approved bv
the Executive Conmittec.

In prepsring your plan, keep in mind this thought-
Wheat can groups of parents and teachers meeting
once a month during the school year do to pr*mote
your particuler work? There are associations with
arge memberships and associations with small mem-
berships, rural and ubran ones; preschool, gerade,
junior and senior high school ones.

General Outline for Plan of Work.
1-Objectives to be obtained.
2-Suggested Prograns.

3-Sugeested Activitées.
L-References and program helps.

II REPORTS

(a)

(b)

(o}"

An annual report(written on forms provided by the

State Office) is to be filed.

n

°

Reports as required by the National Chairmen shall
be meade: keep one copy for your files and Send one
to the state office. —

Compile at Least three questions to be sent to local
units for their yearly reports.

III CORRESPCLDENCE

Answer promptly all correspondence on the work

of your chairmanship.

Keep 2 file of cll correspondence which is essential
‘and turn to your successor at the close of your
term, together with copies of your outlines, reports,
etc.
TB continued

IV BULLETIN (Kensas Porent-Teacher})

Write articles for the Kansas Parent-Teacner. These
will be requested when desired by en officer in charge
of this particular work.

V. Conduct conferences and round tabdles when called upon.
You will be asked to conduct a conference at the con-
vention at least once in three years.

VI. Keep informed on National and State procedures (manual,
Nationel and State Bylaws) and all informetion that
portains to your chairmanship.

VII. EXPENSE

{a) Keep an itemized expense account. This will-be
celled for befors the cnd of our fiscal year,
Merch 15.

(b) You will be allowed cxpense for:
1-Postage :
2-txvense(transportation, hotel and meals) when
called into a convention and Board Of Managers
Meetings.
3-When directed by the president to do a particul:r
piece of work.
oe
+ tha ae

MEETING OF THES EXECUTIVE COMMIDTER
OF THE KANSAS CORGRESS OF PARENTS AMD TEACHERS
HUTCHINSON, KANSAS --APRIL 15, 1942

The meeting of the Executive Committee of the Kansas Congress
of Parents and Teachers met in the Lunch Room of the Bisonte
Hotel, Hutchinson, Kansas, April 15, 1942 at 4:30 P.M.

Those present were: Mrs. E.'W. Emery, Mrs. W.R. Loder, Mrs.
E. E. Miller, W. M.-Richards, Mrs. Geo. Winters, C. M. Miller,
Mrs. D. D. Harbaugh, Mrs. Ben McCamant, Rev. Fred Smith, lirs.
G. Goodson Wright, Mrs. Jas. H. Whipple, Mrs. J. W. Ourslocr,
and Mrs. L. R. Fulton, Parliamentarian.

Mrs. EB. W. Emery, President, presided.
The Secretary read the call and the Agenda was passed.

Mrs. Whipple presented the report on Explanations and Procedures
for State Chairmen to be presented to the Board of Managers.

MOTION by Mrs. E.’E. Miller that under "reports" in chairmen
procedure outline, that State Chairmen be advised to compile at
least three questions to be sent to the local units for their
yearly report. (CARRIED)

MOVED by Mrs. Winters that acceptance of this report given by
Mrs. Whippie be recommended to the Board of Managers. (CARRIED,

MOTION by Mrs. Miller that the President appoint a committee
to bring Standing Rules up to date. (CARRIED)

Committee appointed was: Mrs. EH. E. Miller, Mrs. W. R. Loder,
and W. M. Richards.

Mre., Oursler brought up the question regerding exchange of
magazines with directors of K.S.T.A. This was suggested at a
previous meeting. No report had been obtained.

Adjourned at 5:30 p.m.

Mrs. Ben McCamant, Secretary.
PRE-CONVENTION MaSTING OF THE BOaRD OF MANACERS
OF THE FANSAS CONGRESS OF PARENTS AND TEACHERS.
HUTCHINSON, KANSAS --April 15, 1942.

The Pre-Convention meeting of the Board of Managers of the
Kansas Congress of Farents and Teachers wes called to order
by the President, Wre. BR. W. Emery, at 9:15'p.m. inthe ‘
Luneh Room of the Eisonte Hotel, Hutchinson, Kansas, Tuesday,
April 19, 19h.

Those present were: Mrs. E.:W. Emery, Mrs. W. R. Loder, Mrs.
EB. HE. Milier, W. M.-aichards, Mrs. Geo; Winters, ¢. M. Miller.
Mrs. D. D. Harbaugh, tre. Ben MeCamant, Rev. Fred Smith, Mrs.
G. Goodson Wright, Mrs. Jas. H. Whipple, Mrs. J. W. Oursler,
Mrs. L. Rs Fulton, Mrs. James Siler; Mrs. C. C. Sebdert, Mrs.
Wilfred Bush, Mrs. C, Fred Griffith, Mrs. Fred Barber, lirs.

A. D. Lowe, Mrs. Arthur Leach, Mrs. John Daly, Mrs. W. HN.
Lovett, Mrs. Geo. BE, Milier,-lirs, MN. Brickson,‘lirs. 0. C.
Taylor, Mrs. J. W. Hutchison, Mrs, Hubert Beli, Mrs. LeRoy
Arnold, Mrs. Glen'A. Steven, Mrs. Reece Bowen, John L. England,
Mrs. Matt:Scherer, Mrs. Leo Stewart, Mrs. Jesse-Wire, Mrs, :
I. U. Rea, Hazel 2, Thompson, Eolen E. Wagstaff, Bert A. Nash.
und Lirs. Jesse Crawford.

a

The Call was read by the Secretarv and the Agenda passcd.

Mrs. E. W. Emery, President, introduced the new Directors
and Chairmen.

REPORT OF MINUTES APPROVAL CO! MITTER

 

Mrs. Wright. reported on the minutes of the January Exyecutive
Committee meeting. They were acconted with sone typographical
errors correctcd,

 

 

 

COMMITT A? TO APPROVE MINUTES

The President appointed Mrs. Wm Re. Deder, Mrs.’ Geo. Wintcrs,
and. Y). M.-Richards.toé¢apnrove the minutes of the Executive
Committse, Board of Managers and the Convention. ;

COMMITTEE TO APPROVE BILLS

 

The President appointed Mrs. L. R. Fulton and Mrs. D. D.
Harbaugh to check bills presented at this convention.

CONVENTICI RULZIS

 

Convention Rules were presented by las. Loder and on motion
were recommendec to Convention Body for Approval. (CARRIED)
REPORTS OF OFFICERE :
Reports were given by vice-presidents, Secretary, and Treasure.
copies filed with the Secreucary. President asked permission *«
call the officers elect’ to Soura of Managers neeting.

Upon motion by Dr. Nash, We 4. woavkham end Mrs. C. 2
Sherwood were asked in to the necting,

MOTION by Rev. Smith to atjourn, 10:05 P. M. (CARRIED)

WEDNESDAY, APRIL 16, 194

The meeting of the board of’ Managers Was called to order by
Mrs. BE. W. Bmery, President, at 9:00 A.Il.

A prayer was offered by Mrs. Winters.

FILLING OF VACANCI%S

Mrs. Wm. Downs cf TIays and Brs. L. H. Yulich of Kansas-’City
were nominatcd to fill vacaney of Sixth Vice President, due to
the death of Mrs. Norah Luther.

Tellers appointcd wore Dr. Nash, Mrs. A. D. Lowe, and Mrs.
Leo Stewart.

Vote cast was Mrs. “Wm. Downs 26
Mes. Le Be TULICH 22

Mrs. Downs wes electcd Sixth Vice President.

Mrs. D. D. Harbaugh was nominated for Publicity Chairman,
vacancy due to the rcsignation of Mrs. i. 1. Jenkins. No
other names were presented; the vote was taken. Mrs. Harbaugh
was elected.

REPORT OF BYLA'S COMMITTES

 

Mrs. W. R. Loder read the Revisions to the Bylaws and moved
that the Revisions be recommended to the Convention Body.
(CARRIED)

MOTION by Mrs. Loder that Board of Managers approve Council
Bylaws for Liberal, Hutchinson, Tola, and Pittsbrue. (CARRIED)

REPORT OF BUDGET COMMITTER

Mrs. McCamant read the suggested budget for 1942-43 to be
approved at the Post Board Meeting.

EXECUTIVE COMMITTEE RECOMMENDATIONS FOR STATE CHAIRMEN PROCEDUR?

 

irs. Whipole reac the report os preteotoec to the Mreevtive Conm-
$4 = am lad oe ee: Kigvertet eget eee
mittee and recommended to the Bear. or Menagers,

HOTTON by Tires. Steven to secept the recommendation. ?CARRTEDJ
APPENDIX. f.