of his efforts to date and his plans
for carrying out his share of the
plan outlined by the club aims
and objects committee.

4. General discussion as to what, if
any, changes in this plan are de-
sirable.

5. Explanation by the president as
to material available at the secre-
tariat and reports by committee
chairmen as to whether they have
sent for it.

6. Decision as to frequency of club
assemblies and tentative date for
the next one. (One such assem-
bly ought to come at the time of
the governor’s official visit to the
club. Others may be held month-
ly, quarterly, or on call.)

Function of the Club Assembly

The board of directors is the govern-
ing body of the club. Its responsibili-
ties include administration, finance, and
program. On matters of program and
activities it looks to the aims and ob-
jects committee as a planning body,
and to the club assembly as a consult-
ing council in regard to putting the
plan into action.

A regular monthly meeting of the
club assembly helps the president to
keep in close touch with the progress
of the various committees and to ascer-
tain how the plans made by the aims
and objects committee and approved
by the board are being executed. It
also enables the president to curb
activities which appear to be absorbing
an undue proportion of the club’s inter-
est in comparison with that devoted to
other activities. Thus, the president is
better able to keep the club on an even
keel, both as to internal functioning
and club activities in general.

Another desirable result of regular
meetings is the stimulation to thought
and activity which grows out of the
general and more or less informal dis-
cussion of club affairs which character-

izes the club assembly. Perhaps the
greatest advantage of regular meetings,
however, is the resultant strengthening
of the morale of committee chairmen.
One who notes the serious and con-
structive way in which activities are
discussed inevitably looks upon his
own responsibility as head of his com-
mittee with an added inspiration to do
the best he can. Participation in the
general discussion also broadens his
perspective and clarifies his view of his
own work.

Elements Contributing to Success

Regardless of the size of the club
certain features of club assemblies are
important to their success.

1. Coordination—An understanding
by each member of the club as-
sembly of the whole plan for the
year and a common purpose to
make the work of each commit-
tee contribute to the realization of
the plan will do much toward
strengthening both committee
and club efforts.

2. Place and Time of Meeting—
When possible it is desirable to
hold the club assembly as an eve-
ning meeting in the home of a
member. The comfortable sur-
roundings of a home make for
fellowship; an evening meeting
allows ample time to discuss the
business in hand.

3. Topics for Consideration—Care
should be taken to differentiate
between topics appropriate for
consideration by a committee and
those pertinent to consideration
by an inclusive group like the
club assembly. The latter must
be of a more general character—
for example, “How can programs
further the best interests of the
club?”—not “What program
shall we have next week?”

4. Written Reports—Whenever re-
ports from committees are ex-
pected (and it may be desirable

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