age, telephone, telegraph, rent, badges,
elec.

If the publication of the club bulletin
is handled through the secretary’s office,
the appropriation for this may be in-
cluded under this heading. If the pub-
lication is handled by a separate com-
mittee, it may be advisable to establish
a separate heading “Club Publication,”
and in the appropriation provide for
stock, printing or mimeographing,
postage, etc.

Committees: Fix the amount which
your club authorizes each committee to
spend and notify the chairman of the
amount available. This avoids misun-
derstanding on the part of the commit-
tee chairmen as to how much of the
club’s funds they may spend in connec-
tion with their activities.

MISCELLANEOUS EXPENSES

Luncheons and Dinners: The ex-
penses of an invited guest and his lady
should be taken care of by the club.
This does not mean the visiting Ro-
tarian who comes for attendance credit
and to enjoy the fellowship of the club.
He understands that he is to pay for
his own meal.

Many clubs have followed the prac-
tice of collecting from their members
a trifle more than the actual cost of the
luncheon to meet the expenses of guests.

Contributions—Charitable and Civic:
The amount which the club intends to
spend for these items should be defi-
nitely fixed in advance. Ill-advised con-
tributions may cause financial embar-
rassment to a club. A club that oper-
ates on a budget* basis can gracefully
say “no” to appeals for contributions.

Other items which might be consid-
ered for budgeting include: flowers,
road signs, music, ladies’ nights, gifts
to retiring officers, bank charges, dis-
trict fund, tips.

Contingent Fund: The budget
should, if possible, provide for a small
emergency fund from which extraordi-
nary expenses may be authorized by
the board of directors of the club.

If difficulty is experienced in draw-
ing up a suitable budget, ask the dis-
trict governor for suggestions or for the
names of clubs in similar circumstances
that have budgets.

The secretariat of R.I. will gladly
furnish additional information concern-
ing this vital subject, gratis.

 

ship.

 

IMPORTANT

The Board of Directors of R. I. recommends that each incoming club presi-
dent make it his business to see that club funds are handled in a businesslike
manner. The board specifically urges:

1. That the incoming president insist on an audit being made of the
books before he takes over the responsibility of the office.

2. That he arrange for a counter-signature on all disbursement checks.

3. That he make provision for periodic financial reports to the member-