University Daily Kansan
Wednesday, May 5. 1976
3
Universitywide pre-enrollment likely by spring '78
By JERRY SEIB
Staff Writer
Indications are that the University of Kansas will initiate computerized preenrolment upon completion of a comprehensive student record system in 1978.
KU is in the midst of a four-phase program to compile a computerized record system, according to Jerry Magnuson, of administrative information systems.
When the record system is completed, probably in the spring of 1978, KU will be capable of conducting Universitywide pre-enrollment in which students would enrol in classes for an upcoming semester several months before the end of the current semester.
Gil Dyck, dean of admissions and records, said yesterday that the decision to switch to a pre-employment system had been approved by the Chancellor's office, the Student Senate, a faculty Senate committee and the Council of Deans.
"THE DECISION has been made to have pre-enrollment," Dyck said. "Unless someone tells us differently, we're going to keep moving in that direction."
The KU early enrollment system will be modeled after a system developed at
Virginia Polytechnic Institute. Dyck said the system would work this way:
About the 10th week of a semester, students would be able to pick up pre-enrollment materials from their advisors. They should bring in forms, which are computerized sheets on which to list a class schedule; forms for requesting lunch and free time, when the student couldn't take classes; and classes similar to the one now distributed.
Students would consult their advisers and complete a class schedule, requesting courses, sections and times of classes much as they do now. Students could also indicate blocks of time when they couldn't take classes because of, jobs or other reasons.
**STUDENTS' CLASS** schedules would be fed into the computer, which would compile the schedules and fill class rosters in a database. Students who are students' schedules in pre-arranged priority, with seniors and graduate students' schedules filled first, then undergraduates' schedules in alphabetical order, would be used in selecting enrollment times now.
After compiling the schedules, the
computer would make a management report for each department and school. This report would indicate enrollment in each class section, and departments and schools then cancel small sections, shuffle room assignments and make other changes.
The changes would be fed into the computer, which would compile a new management report and produce individual class schedules.
THESE CLASS schedules would be mailed to students, who then would have a chance to resolve schedule conflicts. In the case of missing class, a student into a class would be allowed to add another class in its place, or those who accidentally scheduled two classes at the same time could leave early.
After students had a chance to resolve conflicts and complete their schedules, class changes would be processed, just before the end of the term in progress.
After that term ended, all that would remain to complete enrollment for the next term would be registration and payment of the fee. The person must person just before the start of the new term.
★ ★
DYCK SAID that if a student selected a class, it was already filled when the student class arrived.
While the forms of pre-enrollment used by some University of Kansas schools have proven to be effective and beneficial, other universities prefer the traditional enrollment process.
Some like current pre-enrollment
The pre-enrolment process used by the School of Fine Arts is mainly geared toward new and transfer students, James Moeser, dean of fine arts, said Monday. All students, however, are given pre-advising which helps make enrollment easier, he said.
By RITARIDDER
Moeser said that actual pre-enrolment in the art areas could be disastrous because of all the changes that could occur between the pre-enrolment and the beginning of the semester.
The School of Pharmacy has allowed all continuing students to pre-enroll for the
The fine arts, journalism and pharmacy schools have forms of pre-enrollment. The overall results of these systems have proved them to be good, but a few disadvantages also can be seen, according to the deans of these schools.
MOESER SAID he thought a computerized system of pre-enrollment for the entire University would reduce the students' ability to choose a particular section and instructor and would therefore be unpopular with students.
past eight to 10 years. Pre-enrollment is conducted on the last day of the semester or prior.
He said the computer would scan a student's schedule before processing it, noting requested classes for which there was only one or a few sections offered.
"You can't guarantee you're not going to get a time you don't want," Dyck said. "People will still have to be forced into taking 7:30 and 4:30 classes."
The student would be scheduled first in those courses for which there are only a few. If a student requested a certain section in the second course, and that section was full, he could be scheduled in the second course at a third conflict with the first course, Dyck said.
Howard E. Mossberg, de pharmacy, said that with this pre-enrollment system, advising was more controlled and students had more opportunity to take the courses they needed.
computer would automatically assign a different section.
STUDENTS ALSO aren't organized at enrollment time as they are during pre-
A university-wide, computerized system of pre-enrollment wouldn't have a bad effect on the pharmacy school, he said, because the school usually offered a required course at one time only and there was only one instructor assigned to teach it.
The School of Journalism has used pre-enrollment for about six years. An increase in the number of students is necessary for the enrollment in required courses to be controlled. Dana A. Gougias, assistant professor
There is more time to respond to any problems that might come up in students' schedules and less manpower is needed to register with pre-enrolment, he said.
Leibengood said that the pre-enrollment system had been valuable to students in journalism because they were able to know in advance what courses they'd be taking.
and that spaces would be reserved for them in required courses.
GRADUATE STUDENTS, juniors and seniors are given first priority at pre-entry.
There have been a few cases where students pre-enrolled in a class and then failed to attend the following semester, Leibengood said. For this reason, waiting lists are kept so that students can enroll in the class if an opening becomes available.
Students are asked to inform the school before actual enrollment if they don't plan to take the course so that the number of open spots will be known. Leibengood said.
THE MAJOR disadvantage of a pre-enrollment system, he said, is that departments and schools have to decide what courses they will offer the next semester.
Some schools that don't use pre-enrollment, such as the School of Engineering and the School of Law, are content with the traditional enrollment process, although school officials say they can see advantages in pre-enrollment.
WILLIAM P. SMITH, dean of engineering, said that some obvious advantages to pre-enrollment were the prediction of which sections would be full and the number of books that would have to be ordered.
It could be bad, however, if students changed their minds over the summer, he
Greeks honor work of alumni
The dinner was sponsored by the Inter-
territory Council (IFC) and Papua-
land.
Ninety-one Greek alumni were recognized last night for contributions to their respective chapters at a Greek alumni recognition dinner and program.
Pam Horme, Panhellenic adviser, and Bob Turvey, IFC adviser, received special recognition from their organizations in appreciation for the work they have done.
Speakers for the program were Todd Hunter a 1975 KU graduate now studying at Princeton University; Martha Kellstrom, Manhattan, national alumnae treasurer of Kappa Delta sorority.
Smith said that at some universities where computerized systems of pre-enrolment were used, students had no choice in the times of their classes.
Now, Dyck said, changes can be made in the class schedule until a few weeks before the beginning of a semester. The class schedule will be completed much earlier for pre-enrollment.
Lambada: J. Glen Hamm, Marshall Havevail and William
Sampion; J. Glen Hamm, Justice Humbley, Berron Horny and
Some animal honored were the Chipmunk, Gilbert and Jack Boba. Hill Cimoga; Calybe Rocky; Barbell Walker and Angle Starcrop; Alpha Delta Brown. Desnea Cardiel; Carol Crandan and Blindy Bird; Alpha Kappa Dial; Carol Crandan and Blindy Bird; Alpha Kappa
Beta Tetra JP: John Bratlah, John H. Robinson and Mike Kline. Delta Tetra JP: John Bratlah, John H. Robinson and Mike Ruthy Burke, Delta Ch. Edward Barber and Mary Ruthy Burke, Delta Ch. Edward Barber and Larry McWittch, Delta Delta. Barbara; Hanna Gamma; Mar. Moore, Mrs. Douglas Meeker and Gamma; Mar. Moore, Mrs. Douglas Meeker and Gamma; Mar. Moore, Mrs. Douglas Meeker and Dickinson, and Anderson Chamber; Delta Upla; Noasman, Jerry Bullock and James B. Brooks; Evans
Gamma Phi Ba: Lacie Ellsworth, Mary Nell Ree and Rubie Kappa. Kapo Alta Thema, Kapo Amanu. Kapo Amanu. Kapo Gamma: Siephlea Blackwood, Ann Nath and Carachy. Kapo Sigma: Kappa Rawn Townley, Paul Haruch and
Lambda CA Abba, Steve R. Cloud, Brian Wannaseman Jr., Steve R. Cloud, David D. Blake, Robbert Hoghet, P吉姆 Gahm Delta, Bob Radicki, P吉姆 Kapsma, Thomas A. Alexander, Paul Clark and Vann
PJ Kirk Albae) Howard Crawford, Dearil Kimelius and PI
Smith said that although the enrollment process used now wasn't perfect, it had been good.
Students in the engineering school are encouraged to plan with their advisers and decrease complications at enrollment, he said.
SMITH SAID that some departments in the school had had a partial pre-enrollment system, but that it proved to be unsatisfactory. He said pre-enrollment would have to be used completely to be satisfactory.
A pre-enrollment system was tried two years ago in the law school, but the results were unsuccessful, according to Martin B. Dickinson, dean of the law school. Problems were caused because students changed the courses they had planned to take, he said.
Dickinson said that the first-come, first-served method of enrollment now used was
He said that the law school hoped to adopt a successful method of pre-enrolment some day, but that there was little interest in such a system now.
Dyck said that he had hoped pre-enrollment would be initiated earlier, but the uncertainty about the kind of new class was greater. As summer had delayed plans about a year.
UNTIL THEN, Magnuson said, the programs for the four-phase student record system are being compiled on the Med Center computer.
Magnuson said pre-enrollment for both the Lawrence campus and the KU Medical Center would be conducted on the new IBM system scheduled to be in operation here June 15.
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The programmers also will store a program for processing admissions, a program for
registration and pre-enrollment and a program for processing class changes and
When the student information system is complete, he said, it will combine student records now on 40 files in the University's computer system onto five files.
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