University Daily Kansan
Thursday, October 23,1975
7
Committee eyes scheduled events
Any promotional, entertainment or educational group that wants to appear on the University of Kansas campus must be invited by the University Events Committee.
The committee, composed of students, faculty members and administrative staff, handles an average of 10 requests a week from campus and off-campus organizations wishing to use University 'facilities for an event, according to Casey E' ve, assistant to the dean of women and a member of the committee.
The committee doesn't schedule events in the Kansas Union, however. Those events are scheduled by the Union's Reservations and Director's secretary, Leta Ehrman.
The Events Committee is responsible for checking the availability of facilities, making arrangements and byifting the organizing organization when reservations have been made. Elke said.
APPROVAL FROM THE EVENTS Committee is required for an activity, she said, if admission is charged, if non-student entertainment is involved, if the event is a sales, solicitation or a promotional venture, campus auditorium or Potter Lake is used.
Eike said an organization that planned an event must first make a tentative reservation with the University facility where the event will be. They must then fill out a request form for the Media Committee, which approves or rejects its in-weekly meeting, she said.
Organizations making requests mustn't jump the gun and advertise the event before approval is granted. Elke said. It creates a big mess, she said, if a group schedules a speaker or band and then comes to the committee for approval.
IF THE COMMITTEE CAN'T fulfill a request from an organization, she said, it usually suggests alternative places in town for the event.
Eike said it was sometimes difficult for the committee to be consistent with past restraints.
One of the committee's objectives is to grant approval to requests she said.
"If we denied a group last week to do such-and-such, we wouldn't be 'sir' if we let another group do the same thing," Eike said.
The committee is trying to write a comprehensive list of guidelines, she said, but if it were entirely conclusive, the committee would never have to meet.
The 32 rooms in the Kansas Union have an average of 36 functions a day, Ehrman said. It is her responsibility to see that functions in the same room don't overlap or coincide.
time-consuming to add a late reservation to
a list of reservations already being shown
on the table.
She said reservations be made 48 hours in advance because it is difficult and
Off-campus groups wanting a room in the union are urged to schedule one through the Continuing Education Office. She said off-campus groups were usually denied a room in the Union, however, because there were adequate commercial facilities available.
Any faculty member or student can reserve a room for a banquet, luncheon, club meeting, etc.
Union has a full catering service, Erhman said. A student or faculty member pays only for the catering service and food. Room charges are waived for students and faculty members because a Union fee is included in fees.
Academic classes can't be in the Union except by permission of the University, she said. However, large lecture classes, such as Psychology 104, must be in a Union auditorium because there was no other room large enough for it on campus.
NOMINATIONS WANTED FOR
1) HIGHER EDUCATION LEADERSHIP PRIZE HELP AWARD
Goes to citizen of state of Kansas that has done a great deal for higher education in this state.
2) HIGHER EDUCATION SERVICE AWARD
Goes to faculty or staff that have done a great deal of service for the University.
Please call nominations into Student Senate office (864-3710). Awards will be given at Higher Education Banquet on November 16.
Paid for by the Student Activity Fee
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