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Wednesday, April 23, 1980
University Daily Kansan
Computer lessening load for financial aid workers
By CINDY WHITCOME Staff Reporter
Relief for the overworked staff of the KU financial system in February, but that relief must be short-lived if they have the same problems that the Indiana University. Bloomington, Ind., financial aid office is not yet ready to provide relief.
According to Diane Gaede, assistant director of the Digital Health Center at IBM, it is doing 2,000 hours of programming by hand this year despite the computer's help. Indiana has had this system. Financial Aid Management System, IBM.
Gaeed说 that a lack of consistency in the Financial Aid Forms, financial need analysis information, from year to year caused the problems for Indiana.
THE FAF is comparable to the information that the KU office receives from the American College Testing Institute in Iowa City, Iowa. In both cases, the FAF provides additional need and the universities make the aid awards.
"The information that the FAF requires of the team was clear," Gaube said. "For example, they dropped a vote."
many students were in the family and one about parents' age. We used those questions and other personal information that was programmed into our computer. Now we have to re-program the computer."
Jerry Rogers, director of the KU financial aid office, said there had been problems with inconsistencies in information sources, but none of the magnitude of Indiana's.
JEFF WEINBERG, associate director of financial
support did not anticipate problems at KU
laboratory at Indianapolis.
"Our system was installed with the hindight of the company and we know that IBM's AI has now, not India. The system only works as well as the relationship that you have with the company and the people that install the computer."
The KU system was developed and installed in conjunction with the KU computer information
Except for the problems with the FAF information, Except for the system has been invaluable to her office. Rita's information
"Now the financial aid awards can be made on a total fair basis. It isn't easy to be consistent when it comes to awarding these awards."
produce endless pages of adding machine tapes," Rogers said.
THE FAMS system at KU stores information
on the students enrolled in this class,
in student. In addition to computerized files on each
student, there are files for each type of aid,
scholarship, loan or work program that contain
information about these programs.
The student files tell how much can be awarded to a The student files tell how much can be awarded to a need and needs what programs, depending on need and needs what programs.
A combination of these two types of files enables
a computer to search for the best candidate for
each file.
The computer also enables the office to adjust its award files daily to avoid over-warding its funds and to use its funds in the most efficient way, Rogers said.
“After we receive the financial aid need information, we make our awards to each student, then we total the amount of information funds we have awarded and match that total against total funds that we have received for much or not enough, we can change our limits each student until the two matches.”
"I think its pretty exciting to see all this information processed so quickly and efficiently," he said.
days if there were discrepancies in the totals, Rogers said.
IN PREVIOUS years, adjusting the limits took
This year, after the FAMS processed the financial awards and write the award letters by hand, another part of the system, Packaging Aid system, automatically and print the awards automatically and print the letter itself.
"Next year, the most time spent probably will be stuffing the envelopes." Rogers said.
The computer will enable the office to inform students about their aid awards soon next year.
"We will probably put all of the information into the computer and run it through in one or two days," he said.
ROGERS SAID that the computer would cut down the hours spent working on financial aid jobs at home.
Weinberg said that a change in staff duties was one advantage to having the computer system.
"The less time we have to spend with a piece of paper, the more time we can spend with the stuff we need."
Gaede said that the computer had given her office more information about students than ever before.
"We get a trurer picture of the students now," she said. "Before it was more of a hit or miss process."
In order to protect all of the information collected in the system, several levels of security for the system, Rogers says.
"this ensures that only one person at a time can change the figures on the budget files. This way we each won't be awarding money from funds at the same time." he said.
EACH STAFF member has an identification number that must be punched into the computer terminal.
Each counselor has access to students* and funds*
files, but only Rogers' identification can be used.
A student's information can be accessed.
The computer can also store information on students' nast awards for two years. Roers said.
After two years, the student files cannot be recalled immediately, but are stored by the computer through
Almost one third of all KU students receive financial aid through the financial aid office. Scholarscholar, federal grants and loans, and work awards are awarded, totaling almost $10 million annually.
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Ethics code unchanged until high court okay
Proposed changes in the ethics code of the Kansas Bar Association were approved by the Kansas Supreme Court before they would affax Kansas lawyers, a spokesman for the Kansas Bar Association.
The proposals were announced in a speech Sunday in Fayette, Mo., by William Reece Smith, president-elect of the American Bar Association. The changes would affect the duties of judges and the amount of time a lawyer must serve in public service without compensation.
Marcia Poole, public relations director for Kansas Bar Association, and taken in by lawyers established and enforced codes of conduct for lawyers. Lawyers would not necessarily be involved.
"The Kansas Bar Association does not govern conduct," Poell said.
The ABA's code of ethics functions as a model code, and states can choose to adopt the model or develop their own, she said.
Under the new code proposed by Smith, a lawyer must disclose a client's confidence if the client's conduct threatens death or serious harm to another person.
As for public service, Smith said, the definite number of hours each year a lawyer must serve has not been set.
The new rules would replace a 10-year old team with 8 players, adopted by the American Basket Association. Kansas will have three delegates on the governing council that would approve the new rules.
At least one group has openly opposed the new ethics. The National Conference of Bar Councils said the old rules have not been given a chance to work.
The University Kansas Student Awards Committee is accepting nominations for two awards annually awarded to graduating seniors. These awards are the Agnes Wright Strickland Award and the Glass of 1913 Award.
The Agnes Wright Strickland Award was established in memory of Agnes Wright Strickland, a member of the class of 1887. The award is given annually to a graduating senior man and graduating senior woman in recognition of a good academic record, demonstrated leadership in matters of all University concern, respect among fellow students and indications of future dedication to service to the University.
The Class of 1913 Award was established by the Class of 1913. The award is given annually to a graduating senior man and graduating senior woman who by his/her evidenced intelligence, devotion to studies and personal character gives promise of usefulness to society.
Applications for the Class of 1913 Award and the Agnes Wright Strickland Award are available in the Office of Student Organizations and Activities, 220 Strong Hall. The Student Awards Committee invites nominations from the University Community. Self nominations are also welcomed. Applications for the awards must be received in the Office of Student Organizations and Activities, 220 Strong Hall, by Friday, April 25, 1980.
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