University Daily Kansan, April 22, 1983
Page 11
Relavs organizers await the races
By KEITH CUTLER Staff Reporter
Of all the people watching the Kansas Relays this weekend, the 50 or so students that compose the Kansas Relays Student Committee probably will be the most anxious to see it go smoothly.
They have been working with Bob Timmons, KU men's track coach and Relays meet director, and his staff September to make this meet a success.
Much of the responsibility falls on the tri-chairman of the committee: Ann Frame, Kinsley senior, Carolyn Cole. The other three are Stephen Pennbaker, Evergreen, Col., senior.
The committee, led by Frame,
Coleman and Pemybaker, plays an
important role.
Frame said the Relays had been organized by students since they began. "Most of our members join because they have either heard about the meet, participated in some way or have a friend on the committee," she said.
THE TRI-CHAIRMEN direct the student committee, which is responsible for contacting officials, former athletes and sponsors. The committee helps to raise money for the meet in either general sponsorships, sponsors' groups or for specific products in exchange for advertising space in the Relax program.
Before the meet ever begins, committee members process the estimated 1,500 entry forms, arranging them into heats for qualifying races and assigning lanes for the races. Once the events are under way, the committee is responsible for keeping the heat sheets
current and keeping everything running smoothly.
THE COMMITTEE IS expected to perform any number of duties, sometimes even being called on to officiate a race when scheduled officials don't show. Student members also run an information booth at the meet.
Committee members are responsible for seeing that all the athletes have paid their entry fees and have a place to stay. Some athletes, mostly those from the small teams, will stay in fraternities, sorority houses or scholarship halls.
The tri-chairmen are each responsible for a different division of the workload.
Frame is in charge of organizing officials. Pennybaker is in charge of processing entry forms and seeing that all the qualifiers are notified, and Coleman is in charge of raising money for the meet through sponsorships.
"The committee was organized and the new tri-chairmen met with Timmons in September," Fram said. "In the past, we had a lot of officials and see which are returning."
The work on sponsorships begins in January.
IN FEBRUARY, THE entry forms were mailed out and they trickled in until the deluge of entries came in that were mailed right at the deadline on
Coleman said sponsorships were about $1,000 to $2,000 behind last year.
"A lot of companies have said that they are expanding or something, and that they cannot afford to give this year." she said.
All three are hoping that the Soviet team will help in attendance, sponsorship and coverage.
Frame said they expected more press coverage of the Relays than before because of the Soviet athletes.
"It should build up an air of excitement." Pennbaker said.
"IVE HEARD THAT the New York Times, NBC, People magazine and 60 Minutes to go be here," Frame said.
Sports Illustrated has also arranged to cover the meet.
Although they were entering the hectic period of the last week of preparation, they were all confident the meet would run smoothly.
"There will be some late nights."
Frame said "Naturally you feel like
Pennybaker was also pleased with the plans for the Relavs.
"They really look good," he said.
"They are more organized than when I was a freshman."
Coleman said she thought that the structure of the Rekas was improving.
"I think that we are putting the finishing touches on changes that were made my freshman year," she said. "We have streamlined some of the events and eliminated the scoring. It should make a smoother meet.
"I'M LOOKING FORWARD to some excitement. The nearest thing is that soon about 70 percent of the work will be done and 90 percent of the meet will fall into place if it is done right. You just watch the days fly by."
After the meet, their job still will not be finished.
"We'll help Coach Timmons wind things down." Frame said.
Coleman and Pennybaker have worked with the Relays since they came to KU, and Frame has worked since her senior year in high school.
Frame, in her fourth year on the committee, said that she was from a KU track family and helped with the meet as a senior in high school. When she came to KU, she knew she wanted to be on the committee.
Pennybaker, also in his fourth year on the committee, said that his interest in track came from his father, who is a track coach. He had read about the Relays and wanted to get involved when he came to KU.
COLEMAN RAN WOMEN'S track for KU for one year and has been on the committee for the other three. She sees the "administrative side of track."
All three said they felt a commitment to the meet and would miss it next year.
"I was trying to figure out what I was going to do next year this week in college."
Loeman said that she would offer any help she could and maybe esponsor
"One of last year's tri-chairmen sent $100 for the meet this year and one of the secretaries said that this would set a precedent." Coleman said.
Frame will not be working with the Kansas Relays but will continue to work with track and field. She will go on training for the Olympics after graduation in May.
THIS YEAR'S TRI-CHAIRMEN said they hoped they could leave some sort of guidance for the next tri-chairmen.
"You come into this job with no idea of where to begin. The track secretary has most of the important things in her head." Coleman said.
"It is a hectic job and you depend on the people to come through in the end," she said. "But it all works out in the end."
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