Better Continuity, Error Reduction Work Volume Are IBM Advantages
Thursday, May 12. 1955 University Daily Kansan Page 5
By LIZ WOHLGEMUTH
By LIZ WOHLGEMUTH (Editor's Note—This is the sixth in a series of seven articles explaining IBM equipment and its relation to the campus)
The records will be kept in accordance with modern accounting practices and will be tied in with the state system of keeping records.
Student and faculty payrolls are already on IBM cards in the Department of Administration in Topeka. Now there will be cooperation between the KU business office and the department.
The advantages of using IBM equipment in the business office are that there is no break in continuity, it reduces errors, and it makes it possible to handle a larger volume of work.
Not only student fees will be handled by the equipment, but so will all other fees. The equipment will be used in the payment of the payroll, in the purchase and payment of accounts, student loans, UC scholarships, research funds, and for handling the athletic association's funds.
Some of the vital records will be kept in the office, but most of them will be kept in the statistical lab.
The business office is purchasing five cash receipt machines which will handle IBM cards and will be used in the office.
The 'business office will be able to give departmental chairmen the complete transactions of their budget allotments. Each departments' expenditures will be broken down into subheads. Bookkeeping for each department will be reduced.
The business office will be able to meet the needs for budgeting each year with the state budget director. All budgets must go to him for approval. The State Budget office sets the pattern of bookkeeping and the records for IBM operation will be kept according to that pattern.
An inventory will be maintained showing where all equipment is kept. The equipment can be found by running the cards through the
sorting machine. The buildings and grounds department eventually will be on the inventory telling the amount of equipment it has, such as chairs, lumber, and pipe.
Thurmul F. McMahon, assistant professor of civil engineering, has been awarded a $650 grant by the University of California at Berkeley to attend a special eight-week summer program of advanced study in highway engineering.
If a call comes from the Statehouse in Topeka for a report on the status of the spring equipment allotment, the office can give a complete report on the whole budget or any part of the budget without disrupting the normal office procedure. On the payroll, the office can give a report on a part of it or can give the balance left
The program i open to professors who teach highway engineering in engineering colleges and is offered by the civil engineering department of the University of California through the Institute of Transportation and Traffic Engineering on the Berkeley campus.
Engineering Grant Made
To supplement the regular course, a seminar series will be held in which specialists from various bighway fields will participate.
Prof. McMahon has been at the University since 1948, receiving his bachelor of science degree from Kansas State college in 1947 and his master of science degree from Columbia university the following year.
FBI Ex-Wanted Faces Trial
Kansas City, Kan.—(U.P.)—Kenneth Darrel Carpenter, once one of the FBI's ten most wanted men, will face trial May 31 in Federal District court here on charges of robbing the bank of Oswego, Kan.
after figuring on the basis of salaries yet to be paid.
The office will be able to tell the amount of money spent in maintenance from the maintenance cards. The cards will be kept according to fiscal years.
The office can figure the percentage of the total University budget according to the various schools. The equipment makes it possible to do a 15-year back study on the amount that has been spent by the departments of the College.
Reports on the number of professors and their salaries can be obtained easily from the cards. The numbers are listed in the University also can be obtained.
The statistical bureau can run each year's cards and then give a complete up-to-date report.
The major job in the past year has been the working out a detailed plan of standard procedures so that the system will operate smoothly and automatically. The administration must establish policy and a coding scale to be used in the operation of the Statistical Services bureau.
At any fixed period the office will know how much has been spent in each category and in the different University activities, such as research, teaching, or equipment.
Each account must be keyed by the use of special code numbers. The color of the cards and the code numbers must be established so that the office will have a visual as well as a machine check.
The statistical lab will have a complete set of IBM cards from the Medical center.
Every office, department, fund research project, student, and teacher will have a number, and each will be known by that number.
Wesley Arden of Purdue university has made several trips here to help with the coding and planning.
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