Kansan Staff Photo by GREG SORBER
New Program for Compiling Student Information in Planning Stage
. . . vast amounts of information need to be centralized
KU Plans Computer Program To Centralize Information Data
By SUSAN WHITE
Kansan Staff Writer
The KU Computation Center and System Development Office are working together to form a computer data base that will centralize the vast amount of information that is kept on file on the KU campus.
The University collects information about its students through high school transcripts, the admission forms, application forms, ACT exams, financial information sheets filled out by the students, the parent's confidential financial statements, student health records, insurance records, disciplinary transcripts, past academic records from KU and other schools attended and of course the information it gathers during the registration process every semester.
UNDER THE present record system, all the student, faculty and administration'information is scattered in different offices throughout the campus.
A goal of fall, 1971, has been set by the project leaders to have some of the basic academic records on computer, according to James H. Hitt, coordinator for Sysoms Development.
In December 1969, the Admissions Office, Registrar's office and the Council of Deans were asked to start helping to design a system for a central information pool.
THE ADVANTAGES are to be reaped by both students and administrators. Students won't be asked repeatedly for information that is collected during admission and registrations
Administrators will have one central source for any questions that arise concerning academic affairs. Semester enrollment and registration after the system is perfected could conceivably consist of simply correcting or adding to a student's personal computer record output. Also the student would know exactly what records are being kept by seeing his personal output every semester.
The basic problem, Hitt said, is agreeing what information should be kept confidential and be seen only by the student himself.
A review board composed of students and student personnel administrators is being formed to work with Systems Development and the Computation Center on the problem of confidential data. The review board will be working with the two departments in the designing and maintaining of the personal aspects of the data base.
The project leaders and the review board will be striving to uphold the privacy and confidential rights the students, faculty and administrators were granted under the Student Bill of Rights passed under the new Senate Code last spring.
THE DATA base will enable the University to plan ahead for student requirements concerning
courses to be offered, faculty expansion and the new facilities needed.
KU's system is making the machine work for the people and not designing the system to meet the machine. Systems Development is connected closely to the people affected by the data base and the Computation Center is handling the technical aspects of developing the machines.
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ANNOUNCING
Election of 1974 Oliver College Student Senator
NOTICE: On Oct. 7 and 8,1970,the office of Oliver College Student Senator shall be elected.
How to become a Candidate:
Any student presently enrolled in Oliver College with the signature is eligible to run for office. To become a candidate, a petition of the Oliver Dean certifying enrollment in Oliver College must be completed and returned to the Student Senate office by 5 p.m., September 30 with a $5 petition fee. The necessary petitions may be picked up at the Student Senate office (B-105 Student Union) on or after September 8th.
For Further Information: Contact the Student Senate office (B-105 Student Union) at UN 4-3710 or John Friedman at 842-6577