Registrar Handles Grade Reports in Confidentiality
Editor's Note; This is the second of a three-part series that deals with the confidentiality of student records kept by the University.
By MARY WARD
Kansan Staff Writer
At the University of Kansas, as elsewhere, many offices keep in their files the grades students make while at the University. However, the office mainly affairs is the registrar's office, which is under the direction of William L. Kelly.
Kelly said the Code of Student Rights, Responsibilities and Conduct's section on confidentiality of student records was not in his office. He did not duties as registrar. The student folders in his office contain transcripts, records of grades and any correspondence his office might have had with a student. He had recognized this material as confidential.
When the Code was passed, Kelly sent out a memorandum to everyone in his office listing the information that could be given over the phone. He said that at first it was a little confusing since everyone looked at the list before they gave an answer. The code differentiated between the codes that could be confirmed but not volunteered.
THE REGISTRAT'S office is responsible for having the KU Directory public handle when the Code came out, there are concerns about security and publication of the directory. The Student
Rights Interpretation Committee gave an opinion that supported the publication of a report on child sexual abuse.
The committee said, "Because of excessive use by students, faculty, and staff, information contained in the KU University Directory is essentially public information. Publication of a current directory, listing the names, local addresses, home addresses, and Lawrence students, within the spirit of the Code of Student Rights, Responsibilities and Conduct and is not a violation..."
The committee also said that individual students should have the right to request that their names be deleted from the telephone directory. The name may be given an unlisted telephone number.
Kelly said, "The one difficulty is that we do not mail a transcript to an individual requesting a student's transcript without that student's permission."
ACCORDING TO KELLY, when students graduate they often forget that they have to give permission before their records are released. Because they must have the student's permission before records are released, the registrar's office writes a letter to the student asking for permission. Kelly said that if a student were concerned about getting a job or a promotion, he would be very important. He does not know whether a student ever missed a job opportunity but he said he could see it happening.
If a student called the registrar's office
and asked that his transcript be sent somewhere the call would be referred to, Kelly said, and he would then take the student's folder and ask the caller from it to make sure that he would be making the right transcript to the right person.
In the 10 years Kelly has served as registrar he cannot remember any complaints about his office breaking the confidentiality of someone's record. He has had complaints from former students who did not receive the information fast
"SOMETIMES THEY are very mad about the delay caused by the necessary procedures. This does not make for good public relations," he said.
This year his office sent all of the graduates a letter saying that to have received a degree,
The amount of information that departments and schools keep varies, but keep any information on students who take a class in the department or school. Others keep class grade rosters which includes the grades of anyone who has taken a course in that
request it.
Most have individual files for students who are majoring in their particular discipline. This may contain any coursework the student has taken in the department, high school transcripts and a list of the courses the student has taken. This is necessary to properly advise a student in completing his degree requirements. The dean of a department should have reviewed his student has fulfilled his grade point requirement before a degree can be granted.
MORE EXTENSIVE information is kept on graduate students. A graduate student's file can also include letters of recommendation, professors' evaluations and evaluations of any teaching a student might do.
Some of the items in folders are not open to the graduate student but this practice varies among departments. Some courses do not have a set policy for this matter.
The Office of Financial Aid keeps the academic records of students who are receiving financial aid from the University or through any the programs affiliated with the University. The financial records of these students and their parents are also kept in this office.
Jerry Rogers, director of financial aid, said he realized the confidential nature of his job. "It was like a secret," he
that everyone working in the office was told that he would see things of a confidential nature and he was not to discuss them with anyone outside of the office.
ROGERS SAID that most of the items in a student's folder were open to the student. The letters of reference are not in these folders because these letters were written on paper, and a student to see these letters would violate the confidentiality of the writer.
Many scholarship donors want to see the grade reports of the recipient. Rogers said part of the application asked whether a student would be willing to let a donor see his grades.
Usually correspondence concerning loans is just between the student and the office. However, Rogers said that if a student was over six months late paying
See RECORDS, Page 2
Kansan Photo by HARVE HASLER
82nd Year, No. 38
Voting and Mealtime Combined
Bill O'Neill grab a bite to eat between voters . . .
The University of Kansas—Lawrence, Kansas
Senate Cuts Kansan Funds; Friday Publication Assured
By RON WOMBLE
MARY WARD Kansan Staff Writers
The Student Senate Wednesday night cut all funding to the University Daily Kansan in an attempt to force a change in the Kansan board.
John B. Bremner, chairman of the Kansan Board and associate professor of journalism, said Wednesday after the meeting, "The six members of the University Daily Kansan Board can not be assembled till Sunday. The Kansan will
Poor Campaigning, Weather Blamed For Light Student Election Turnout
He blamed low campaigning for the small turnout for the senate seats and
"The candidates did not arouse much interest to make people come out and talk," she said.
Mert Buckley, chairman of the Student Senate Elections Committee, said that by Wednesday might 1,500 people had voted for the activity fee survey and that very few people had voted for the senate seats and class offices.
Buckley also said the weather might be prevented some students from going.
Student Body President Dave Miller
said, "The status quo doesn't seem to promote change. Promote promotes interest. It would seem that if there is no interest in this election then the status quo is accepted—and the status quo is a $24 activity fee. Every student who does not vote is voting for a $24 a year student activity fee in my opinion."
Today is the last day to vote. Polls will be open from 8 a.m. to 6 p.m. today in the retardation of Strong Hall, the lobby of the building on the second floor of Summerfield Hall.
Copies of the ballot and information on the activity fee survey are available at the park.
"Student participation in the internal decisions at KU is one of many unique characteristics of the University," E. Laurence Chailmsed Wednesday.
He said, however, it could not be made a point of opportunity unless most students participated.
"There is no doubt in my mind the Student Senate and the University administration will be guided by the results of this poll for years to come," Chalmer said. "Unless each student expresses his or her opinion, a minority of students will determine what will happen to the required activity fee."
Raids Drive Drugs Underground
By DUKE LAMBERT Kansas Staff Writer
Drug raids in Lawrence by Vern Miller, Kansas attorney general, and Mike Elwell, Douglas County attorney, have succeeded in one respect: they have made drug users and pushers more cautious, if not afraid. Information on the effects of the raids on Lawrence drug traffic could only be obtained from users of soft drugs. Contact information for drugs is difficult because of a closed situation that has developed.
People connected with the hard drug ring simply are not talking unless it is through a close friend, and even then the friendship has to be special.
"Those guys have their opinions," one murjaira user says, "but they don't want Miltler to know how they are thinking. They want him to have nothing, not even an answer."
THEIR IS uncertainty among some users as to the quantity and availability of drugs in Lawrence. Four, who say they are Marijuana users, say it is still a strong traffic here. One young lady says, "Marijuana is always and easily available if you know the right people, and if you don't."
The drug users complain that the four major raids this year have been aimed at and netted only the small guy, "who had a wife," who makes some grass," as one young lady says.
Her friend, however, does not agree. She thinks the many narcotic agents, called Narcs, make it difficult for users to get drugs if they do not already have a contact. Lawrence, she says, is now a city of "the friendship grapevine."
All those interviewed conceded the raids have effectively slowed street traffic. Both pushers and users are going indoors, they say, a simple precautionary measure, since the large number of agents in the area have a deterrent to the use or sale of drugs.
The majority of persons interviewed say there is no great desire in Lawrence for the heroin, cocain or other hard drug pushers, and that law enforcement agencies should attempt to eliminate pushers before they are "relatively harmless users of marijuana."
"Around here," she says, "you have to be rich to be able to keep up with the heavy drug habit, and if the pusher of hard drugs come into the area he is really taking away some of the money we can use for some inexpensive marijuana."
In the system, a friend needs some
"stuff" so he or she tells another friend, who has a friend who sells it, and the original friend is later on a happy trip. Thus, she says, makes it difficult for the newcomer to get turned on without a friend.
THE OTHER USER supports that opinion. He has, he says, 'not used any of the really hard drugs because I just don't want to get into that stuff.' He thinks the present demand for drugs far outweighs the need to have people who sell softer drugs are afraid of agents.
Two male users, (one of whom was on his way to "get a couple of joints"), think there is a "shortage" of drugs in a case of overdose. A marked drop from the amount of drugs available before the raids. But that is not because there is no avenue for bringing the drugs into Lawrence, it is simply that the drugs will be a prime area of concentration he says.
A female student user, who says she has tried them all, "does not think Lawrence and I are equal," she said.
One man, who says he uses marijuana,
"whenever I can get it and whenever I can afford it," thinks too much is being said about the cost of marijuana.
"I can stoner on 50 cents worth of grass," he says, "and it's a clean feeling. If I wanted to get drunk on beer it would take four times that amount."
Miller "wants the small guy, he wants to scare us, but he is leaving the really heavy ones."
publish Thursday and Friday as usual.
Meanwhile, peace."
See DRUGS, Page 2
Brian Bauerle, who initiated the action, said he had done so because the Kansas Board had not conformed to the guidelines set by the senate last spring. Charles Oldfather, University attorney, has ruled that the board did not conform in the board because the board was established by both the faculty of the School of Journalism and the Student Senate.
The Kansan Board, the Journalism School faculty and representatives from the senate have been trying to reach an agreement on the enactment was passed last spring.
The enactment calls for the board to be composed of: three nonjournalism students to be elected by the student body at large, one journalism student to be appointed by the student body at large, one faculty representative of the dean of the School of Journalism, the Kansas news advisor, the Kansas business advisor, the Kansas media advisor, and the Kansas editor. The editor and business manager would be nonvice members.
THE BOARD is presently composed of three faculty members; the editorial advisor, the business advisor, the dean's representative and three student members—the editor, the business manager and a Student Senate representative.
The Karsan board is responsible for choosing the editor and handling the funds
The action came as an amendment to a bill submitted by R. L. Bailey, graduate student from Atchison. Bailey's bill called for the creation of a committee to prepare a report with recommendations on possible revisions of All-Student Council regulations and to statute deals with the relation between the senate and the Kansan and the Jawhawk.
Bailey's bill, before the amendment, called for the Kansan board to add a student who was to be a nonsenator selected from the student body by the committee until the committee could find a permanent solution.
George Laughead, Dodge City senior,
said the senate was simply considering old
business. Laughead said the action should
be continued in spring when the
enactment was passed.
"IF IT WAS the BSU, God knows we would stop the money," Lahead said. Molly Laffin, student body vice president, said it was "anybody's opinion"
as to whether the Kansan could hail publication, Bill O'Neill, senate treasurer, said the Kansan had not yet used any of the $40,000 allocated to it by the senate.
This year the Kansan budget calls for $90,000 from advertising revenues and $40,000 from the Student Senate according to statements made in a recent board meeting. The Kansan is expected to have a fund to be paid for out of a reserve fund.
In other action, the Senate approved a $50 increase in the salaries of graduate teachers.
The senate voted to approve a recommendation by the Finance and Auditing Committee not to fund the KU Film Makers had requested more than $13,000.
THE SENATE also decided to reintimate $6,500 deleted from the University Concert
Course allocation. Students will no longer be required to pay an admission fee of $1. The fee was instituted because of cuts in the Concert Course allocation.
Student Senate Executive Committee emergency action was approved by the senate. StudEx gave the Reclamation Center $50 to pay for a 10-week course at the University of Missouri at Kansas City. Students will develop a qualified speaker on ecology.
After some debate, the senate decided to provide $500 for Countdown 72. Countdown 72 is a state-wide program of colleges and universities to encourage students to vote. Students from the University of Kansas and others will be in a conference to be held in Manhattan.
There was some concern that Count-
down 72 might be duplicating functions of
the previous day.
See SENATE, Page 2
By MIKE BICK Kansan Staff Writer
Ellsworth Restrictions Lifted for New Policy
Emergency restrictions imposed on Ellsworth Hall were lifted Wednesday afternoon. A new policy, proposed in an email to the students, wentent after effect at 6 noon this morning.
The policy covers security, guests and emergency procedures should future visitors be informed.
Security hours are now from 10 p.m. until 6 a.m., a security officer will be on duty from 7 p.m. until 6 a.m, and will be with the guard to help identify during security hours. Any non-resident entering the hall must give identification to attain a guest pass. A resident who is not present will not have responsibility for the action of his guest.
Any guest who violates any rule of the hall three times will be barred from entering the hall in the future. The host of such a guest will be subject to disciplinary action.
The policy also outlines procedures for bail residents to follow in case of an incident.
In other action related to the Ellsworth incident, a letter dated Tuesday, signed by Donald K. Alderson, dean of men, said Leigh Lami Brown, sophomore, Cleopatra Jarus, sophomore, and Brita Grady, sophomore, residents of Ellsworth had moved into "non-university accommodations on or before 7.7m on October 20."
The three filed applications with the University Judiciary for a hearing and a temporary restraining order to prevent their removal from the hall.
Harmond McNesh, presiding officer of the hearing panel of the University Judiciary, issued the temporary notice to World War II cadets he thought there was not sufficient evidence at the moment to justify the removal of the three women from the hall.
A hearing will be held later before the tail Judiciary to determine the merits of the case.
University officials said they were continuing their efforts to identify four black nonresident men who reportedly held a job at Hall's resident director, and two students.
Knapper Tries to Help, Not Teach
Editor's Note: It is the first in a series of interviews with the 10 HOP Award
By GARY GREEN Kansan Staff Writer
By GARY GREEN
For a man who had not originally planned to teach, Arno Knapper, associate professor of business, has come a long way.
"I hadn't planned on teaching, but an opportunity to do so as we and I accepted it," Knapper said in an interview Tuesday. He said he did not visualize himself as a teacher, so he said that "I see myself more as helping others to learn, rather than teaching them."
Knapper said that an instructor should find a place where he can maximize his general interests. He feels that he has interests his interests at the University of Kansas.
"I don't know where I could go to enjoy life and teaching more than 1 can in Israel."
He said he has turned down op-
because of his desire to remain at
his desire to remain at his
Knapper considers grades to be a mishap. He believes that a student should have a measure to show what he has accomplished, but that grades do not provide sufficient evidence of the feel that the credit-no-credit option is a method of showing accomplishment.
What he would like to see are seminars to enable the student to see how he has
The overriding problem currently facing the University, Knapper said, is that of
"A seminar is more likely to provide the student with a means of feedback to enable him to see what he has done. This is what grades should do." Knapper explained.
But Knapper said he liked finals. "They give you an extended period of time to put a lot of things together," he said. He looks at them as a consolidated learning device.
Student unrest, a thorn in the side of
students, is on a decline. Kaplan believes.
economics. Unlike some people, he does not attribute the entire economic problem
"It's hard to separate our economic problems from our value system," he explained, "because a change in our value system would affect our economics."
Knapper received his bachelor's degree in three years from Iowa. He received his Ph.D. in 1985.
“People realized that not as much was accomplished through revolutionary tactics as some wanted there to be. They were able to do it, and the system more could be accomplished.”
"I believe that student unrest had its significance," he said. "I was a genuine reflection of feelings of frustration. I don't understand how to attempt to gain attention and do damage."
Arno Knapper