University Daily Kansan / Wednesday, September 13, 1989
5
New system eases data strain
By Angela Baughman
Kansan staff writer
The Alumni Association and the Endowment Association are sharing a new, state-of-the-art computer system for storing records to ease the accessibility of data between the two organizations.
The system, which runs on a digital computer at the Kansas University Endowment Association and is connected by two phone lines to the University of Kansas Alumni Association, allows more data to be stored under more categories than the old system, said Tim Wilson, Endowment Association data processing manager.
Wilson said the need to combine both associations' records stemmed from Campaign Kansas, the University's five-year, $150 million fundraising drive.
"It's totally different than what we're used to," he said. "I think in the long run, people will start to see the advantages of having many different ways of keeping track of information that they didn't have access to before."
"The need for the enhanced capabilities came from the campaign," he said. "We were constantly trying to get information off their (alumni) records so we could do different types of mailings and different types of things out of our office."
Wilson said the Endowment Association took care of all alumni fundraising and the Alumni Association
"I
think in the long run, people will start to see the advantages of having many different ways of keeping track of information that they didn't have access to before.
Tim Wilson
Endowment Association
data processing manager
took care of all alumni records.
"The fund-raisers needed access to the alumni's information," he said. "The advantages are vast in comparison to being on two separate systems."
Nancy Peine, director of alumni records, said an advantage of the new system would be a 48-hour turnaround time to fill requests for output.
"As it is now on the old system, I have only one programmer," she said. "It's very antique as far as getting output out. We ask for a two-week lead time so that I can program it in with all the other orders."
Peine said the conversion of records was not complete between the two systems and the Alumni Association was using both, depending on what information was needed. She estimated alumni records would be completely converted within four months.
She said biographical, membership and census information had to be converted for the Alumni Association. Gift processing and accounting information had to be converted for the Endowment Association.
think, four or five phases," Peine said.
"In this conversion there will be, I
"If you'd stretch all that out it would reach to the other side of Salina," he said. "I needed some way to relate to people how much paperwork it was equated to."
Wilson said that approximately 270,000 alumni records that had to be converted would comprise about three letter-size pieces of paper for each record.
work it was needed. Wilson said funding for the new system came from Campaign Kansas' operating budget.
Peine said the Alumni Association purchased its membership package and would share further expenses with the Endowment Association. The system will cost $1.4 million over five years, and the Alumni Association will spend $277,000 on it over that time period, excluding records management costs.
"The whole reason for the new system is to help support Campaign Kansas, which is vital to the whole University, period," she said. "I think it will be a very good system. It will be a lot more efficient. I think it will be very rewarding for all of us in the end."
Student finds trace of metal in her dinner
A student found a piece of metal in a chicken strip Saturday at McColum Hall cafeteria, the assistant cafeteria manager said.
By a Kansan reporter
Scott Kingery said the woman did not bite into the piece of metal but noticed it in an uneaten portion and gave the plate with the chicken strip to cafeteria personnel.
Gretchen Crowell, a line worker at McColum cafeteria, said, "She came up and it was a razor blade."
The report said that the chicken was pre-packaged, and that food service personnel at McCollum only cut and deep-fried it. Kingery said the mistake must have happened during processing.
According to a KU Police report, the metal piece did not appear to be a razor blade but could have been a piece of some cutting implement.
The distributor of the chicken was Harwood's Wholesale Meats, 3103 Iowa St. Manager Stu Harwood said he did not know which company supplied the chicken.
Ken Stoner, director of student housing, said a letter, the piece of metal and the lot number from the box of chicken had been sent to the manufacturer.
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